Human Resources Coordinator I

Job Description

Job Description

Overview

The Human Resources Coordinator I works closely with and under the supervision of the Director of Human Resources to support the organization's daily human resources operations. This role provides administrative and operational support across HR functions, including talent acquisition, onboarding, employee records management, compliance documentation, payroll coordination, and employee engagement initiatives.

This position plays a critical role in maintaining efficient HR processes, supporting the full employee lifecycle, and ensuring compliance with company policies and applicable employment regulations. The Human Resources Coordinator I helps create a positive experience through organized systems, timely communication, and effective administrative support.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple responsibilities in a fast-paced environment while handling confidential information with discretion.

This position is designed as a full-time, on-site role and is expected to be performed primarily at the Company's assigned work location. Any work-from-home, hybrid, telecommuting, or other flexible work arrangement is available only if approved under applicable Company policies and business needs, and may be modified, suspended, or discontinued by the Company at any time, consistent with applicable law.

Reports to:

Director of Human Resources

Duties and Responsibilities:

The Human Resources Coordinator I responsibilities typically involve:

Human Resources Operations

• Provide day-to-day administrative and operational support to the Director of Human Resources.
• Support employee lifecycle activities, including onboarding, internal transitions, and offboarding processes.
• Assist in maintaining and updating employee records, HRIS systems, and personnel files to ensure accuracy, organization, and compliance with recordkeeping requirements.
• Prepare, collect, and properly archive HR documentation (e.g., NDAs, offer letters, background checks, and onboarding paperwork).
• Support benefits administration by assisting with employee enrollments, changes, and benefits-related inquiries.
• Assist with payroll coordination, timecard verification, and related documentation to support accurate payroll processing.
• Ensure HR documentation and processes comply with company policies, employment laws, and applicable federal contractor regulations.
• Assist with employee relations matters by coordinating documentation and communications as directed by the Director of Human Resources.
• Coordinate HR-related meetings and maintain calendar oversight for HR initiatives and projects.

Talent Acquisition & Recruiting Support

• Assist with job postings, resume screening, interview scheduling, and candidate communications.
• Coordinate recruitment logistics, including interview coordination, candidate follow-ups, and hiring documentation.
• Maintain and update the applicant tracking system (ATS) and recruitment records.
• Support recruitment reporting, candidate tracking, and hiring metrics.
• Coordinate onboarding logistics for new hires, consultants, and subject matter experts.
• Ensure completion of required onboarding documentation prior to employee start dates.

Accounts Payable & Administrative Support

• Assist with the accounts payable process, vendor payments, and invoice tracking.
• Assist with employee expense submissions in compliance with company expense guidelines.
• Provide general administrative support to the Director of Human Resources and assist with additional business-related duties as assigned.

Skills and Experience:

• 2-3 years of related experience in human resources, recruiting, and administrative operations
• Strong understanding of HR operations, employee lifecycle processes, and employment regulations
• Tech-Savvy, interested in digital HR solutions, continuous improvement, and workflow automation
• Ideally familiar with Gusto or similar HRIS systems
• Strong analytical and problem-solving skills with the ability to interpret HR data and support informed decision-making
• Excellent organizational skills with demonstrated ability to manage multiple tasks and priorities simultaneously
• High attention to detail and accuracy in documentation and data management
• Self-motivated with strong time-management skills to meet deadlines in a fast-paced environment
• Ability to handle confidential and sensitive information with professionalism and discretion
• Experience in supporting all stages of the recruitment and termination processes
• Proficiency in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint, etc.)
• Experience with ATS platforms (ideally Greenhouse), Expensify, Bill.com, Asana, and DocuSign
• Excellent verbal and written communication skills

Preferred Industry Experience (Helpful but Not Required)

• Medical device research, development, and/or manufacturing, including ISO 13485 and Quality System (QS) Regulation
• Federal government contracting and/or Small Business grants
• Emergency medicine, trauma, and/or critical care fields
• Military operations, Department of Defense funding, Defense Contract Audit Agency (DCAA) accounting

Education and Training:

• Bachelor's degree in Business Administration, Human Resources, or a related field required

Critical Innovations is an Affirmative Action/Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veterans' status, or any other characteristic protected by law.

To conform to U.S. Government Department of Defense regulations, you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Benefits:

• 401(k) Safe Harbor Plan
• Healthcare Insurance: Medical, Dental and Vision
• Other Insurance: Life Insurance and Long-Term Disability (LTD) Insurance
• Time Off: Paid Time Off (PTO), Paid Sick Leave, Paid Holidays, and Paid Bereavement Leave
• Tuition Reimbursement Program
• Performance Bonus
• Incentive Unit Plan
• Flexible Schedule
• Lunches, Snacks, Events

Schedule:
Monday to Friday

Salary:
$55,000 -$85,000 per year

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