Office Manager
Athena Medical Clinic
The Office Manager is responsible for the daily administrative operations of the practice, ensuring efficient workflow, exceptional patient service, and compliance with company policies and healthcare regulations. This position oversees front office operations, coordinates patient scheduling, manages insurance-related processes, and supports the providers and clinical staff to ensure a positive patient experience from initial contact through completion of care. Essential Duties and Responsibilities:
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
- Oversee the daily operations of the front office to ensure efficient patient flow and excellent customer service.
- Supervise, train, and support front desk staff, monitor office productivity and identify opportunities for process improvement.
- Develop and maintain office procedures to improve operational efficiency.
- Provide outstanding customer service to patients, families, physicians, and referral sources.
- Address patient concerns and resolve scheduling or billing issues professionally and promptly.
- Ensure compliance with HIPAA, OSHA, and all applicable federal, state, and company regulations.
- Maintain office supplies, coordinate equipment maintenance and develop vendor relationships.
- Schedule and reschedule new and established patient appointments.
- Confirm appointments and communicate preparation instructions to patients.
- Ensure patient records and demographic information remain accurate and up to date.
- Coordinate and schedule in-laboratory and home sleep studies.
- Manage provider schedules to maximize efficiency while accommodating patient needs.
- Coordinate with providers, clinical staff, and billing teams to gather medical documentation and resolve authorization issues.
- Verify patient insurance eligibility and coverage for CPAP machines and supplies prior to appointments and procedures.
- Obtain required prior authorizations for office visits, diagnostic testing, sleep studies, and related services.
- Obtain preauthorization of sleep studies and scheduling.
- Communicate authorization requirements, coverage limitations, and patient financial responsibilities.
- Maintain accurate documentation of insurance verification and authorization approvals or denials.
- Follow up with insurance carriers to resolve authorization or eligibility issues.
- Assist with payroll reporting, employee scheduling, and timekeeping as assigned.
- Prepare reports and maintain office records.
- Minimum of 1-2 years of medical office experience, preferably in a supervisory or management role
- Knowledge of medical terminology, insurance plans, and reimbursement processes
- Experience with insurance verification and prior authorizations
- Experience scheduling diagnostic testing or specialty procedures
- Experience with electronic medical record (EMR) systems, practice management software and insurance portals
- Strong leadership and organizational skills
- Strong attention to detail and follow-up skills
- Proficiency with Microsoft Office Suite
- Ability to occasionally lift and carry up to 25 pounds
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
Vacancy posted 4 hours ago
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