Administrative Assistant (OA)

DutiesHelpPrepares travel orders and travel vouchers for all supported employees; prepares advances when necessary; makes arrangements for government usage, and initiates all airplane, hotel and rental car reservations.Incumbent performs timekeeping and related duties, using an automated reporting system which is linked to a computerized financial management system.Receives visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action.Maintains files in accordance with established guidelines, purging and retiring files as prescribed by regulation.Orders and maintains a perpetual inventory of office supplies and arranges for equipment, telephone and furniture repair and or moves.Incumbent will maintain a record of supported employee training requirements and aid in scheduling training.