Accounts Payable Manager

Job Description

Job Description

Overview

Healthcare Services Group (HCSG) is currently seeking to fill the position of Accounts Payable Manager to join our growing Corporate Team in Bensalem, PA!

Position Title: Accounts Payable Manager

Department: Accounting / Purchasing 

Reports To: Accounts Payable Director 

Status : Exempt/ Full Time

Location : Corporate Office (Bensalem, PA)

 

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The Accounts Payable Manager manages all activities without the Accounts Payable Department. The Manager provides direction and guidance to the Accounts Payable Supervisors and Administrators processing timely vendor invoices, vendor payments, credit card processes, expense vouchers while maintaining accurate records and control reports. The Accounts Payable Manager prepares purchase journals, spend analysis reports for various internal and external departments, and ad hoc reports as requested. Coordinates training to administrators on accounts payable and the program/purchasing teams. 

 

The Accounts Payable Manager we are hiring, will be joining a dynamic and team-oriented department who is looking for someone to make an immediate impact. The Manager ensures that projects/ department goals are met and processes are effectively followed. Must have extensive knowledge of the A/P department and Vendor processes. Individuals must be extremely trustworthy as they will have access to confidential information on a daily basis.

Position Summary

 

• Manage the AP Workflow and team to ensure timely and accurate payments to all Vendors and Employees.
• Ensure all internal control procedures are understood by the team and they are performed as required.
• Oversee administration Expense reporting software, including reporting and accounts reconciliations.
• Reviews and analyzes vendor invoices and weekly/monthly spend to track out of periods or missed transactions. 
• Must communicate & follow up effectively with all vendors and Employees on a timely basis.
• Review vendor statements and reconcile missed invoices and identify discrepancies and credits. 
• Reviews and codes vendor invoices to ensure correct coding and their timely processing
• Manage AP Settlements from multiple checking account, process, reconciliations, and reporting.
• Must be familiar with digital vendor files (W-9) and 1099 processes 
• Weekly & monthly AP aging reports
• Reviews cash disbursements and approves settlements for Banking ACH/EFT, Checks, Bank wires and Credit cards if needed
• Manage accounts payable and program analyst team of approximately 15-20 and their workflow. 
• Communicates all activities to SVP of Finance.

 

Who We Are

 

Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, dining, and dietitian services within the healthcare market. As a publicly traded company with more than 45 years experience, we have provided essential services to thousands of healthcare communities nationwide. As one of America's Most Trustworthy Companies, two years in a row, we put our collaborative values to work with empowerment and development opportunities for team members at every level.

 

What We Offer

 

HCSG offers comprehensive benefits to support our associates and their family's health and well-being. We aim to promote welfare and health and enhance our associates' and their families' overall quality of life.

• Health Plans - An array of medical, dental, vision, and other supplemental health insurance offerings.
• Complimentary Health Benefits - Free telemedicine and Prescription Drug Program
• Paid Time Off - Paid holiday and vacation days.
• Employee Stock Purchase Plan - Investment opportunity available to all eligible employees after two years of service.
• Employee Assistance Programs - FREE access for employees and their families for health, financial, and family services to support our employees' welfare and mental and physical health.
• Employee Recognition Programs - We strive to recognize employees who live out our Company Purpose and are committed to #GoingBeyond for our Client, Resident, and Employee Communities!
• Going Beyond Assistance Fund - A 501(c)(3) nonprofit formed by HCSG to serve as a charitable employer-sponsored disaster relief organization to provide emergency, hardship, and disaster assistance, to HCSG employees and their dependents or family members.
• Training and Development - Ongoing support and training for role-specific and industry practices with opportunities for career advancement.

 

Bensalem Office

Located on the bustling Street Road near I-95 and Parx Casino, the HCSG headquarters office stands in a central hub that suits both metro and city commuters. With dozens of dining options, grocery stores, and necessity stores, this Bensalem, PA, location offers convenience for all team members. Within the office, you’ll enjoy the following during your visits:

• Updated office space with diverse independent workspaces to promote creativity.
• Complimentary beverages , including Starbucks Coffee offerings, Keurig, Cola products, and various juices.
• Team events, including holiday parties, company picnics, anniversary celebrations, and more!

 

Qualifications

 

• Bachelor degree in Accounting or similar discipline
• Minimum of three years of Accounts Payable experience and at least two years in a managerial or supervisory capacity
• Able to interact effectively at all levels of the organization and with external partners.
• Ability to learn and understand the Company’s Policies and Procedures.
• Communication Proficiency / upholding total confidentiality at all times.
• Prepare reports for other departments, management, as assigned 
• Strong analytical and problem-solving skills
• Proficient in MS Office Suite programs with strong excel skills, ERP Systems / Accounting software, and procurement systems preferable in a multiple-company environment.

 

 

HCSG is proud to be an equal opportunity employer committed to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, ethnicity, pregnancy status, gender identity, sexual orientation, marital status, political opinions, or affiliations, veteran status, or other legally protected classes. HCSG also complies with applicable state and local laws and federal law requirements that govern nondiscrimination in every location where we operate.

 

Our Commitment to Diversity and Inclusion

We are committed to fostering and supporting a vibrant company culture that encourages

employees to bring their authentic and best selves to serve our resident and client communities. We believe all employees, regardless of position, age, race, religion, beliefs, socioeconomic background, or gender, should work in an environment where they are safe, respected, and treated fairly, with their viewpoints, thoughts, and ideas encouraged and embraced.