International Conference Planner SME

Job Description

Job Description

*Pending contract award

International Conference Planner SME

Location: MacDill Air Force Base, Florida; CONUS/OCONUS temporary duty travel as required

The Challenge

High-profile international events require precise planning, disciplined coordination, and the ability to bring together military, government, civilian, and international stakeholders around a shared mission. What if you could use your event-planning and project-management experience to help USSOCOM successfully execute SOF Week, the Strategic Coalition Alignment Forum, and other major international engagements?

Build Your Career

At JCTM we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth.

Challenging Projects

As an International Conference Planner SME with JCTM, you will support the USSOCOM Directorate of Operations, J3-International Division, in planning and coordinating SOF Week activities, the Strategic Coalition Alignment Forum, and other high-profile events.

You will serve as a central organizer for logistical, operational, and collaborative activities, working across USSOCOM headquarters, Theater Special Operations Commands, components, international partners, vendors, and other stakeholders. Your work will help ensure that complex events are executed securely, professionally, and in alignment with USSOCOM objectives.

Key Responsibilities

• Develop and manage comprehensive plans for SOF Week, the Strategic Coalition Alignment Forum, and other high-profile international events.
• Establish event milestones, schedules, deadlines, dependencies, and coordination requirements.
• Coordinate with internal teams, Theater Special Operations Commands, USSOCOM components, headquarters staff, international partners, and external stakeholders.
• Develop and maintain integrated event schedules that support seamless execution.
• Oversee venue logistics, event-related services, vendor coordination, and applicable contractual support.
• Lead cross-functional planning and execution teams.
• Provide clear direction, assign responsibilities, monitor progress, and address performance or scheduling concerns.
• Serve as the principal point of contact for planning updates, coordination issues, and event-related challenges.
• Ensure event activities remain aligned with mission objectives, security requirements, quality standards, and intended outcomes.
• Identify event risks and develop practical contingency plans.
• Coordinate the participation and support of military, government, civilian, and international stakeholders.
• Build and maintain productive relationships with participating organizations and representatives.
• Track stakeholder requirements and ensure their needs and objectives are addressed throughout the planning process.
• Monitor due-outs and action items from initial creation through coordination, signature, and final delivery.
• Conduct or support operational planning teams across the SOF enterprise.
• Assess event effectiveness and prepare reports, observations, and recommendations to improve future events.
• Gather, organize, and incorporate participant and stakeholder feedback.
• Maintain planning trackers, event calendars, meeting notes, status reports, briefing materials, and other coordination products.
• Perform facility close-out and escort duties in accordance with Division security procedures.
• Support CONUS and OCONUS travel requirements as directed.

State-of-the-Art Technology

Expand your expertise by working with cutting-edge technologies and methodologies, optimizing their application in a dynamic environment.

New Skills

Collaborate with a diverse team of technical and functional experts, gaining practical experience with advanced tools, technologies, and strategic-level implementations.

Room to Grow

You will have opportunities to grow your career and contribute to the company's strategic goals, supported by mentorship and a collaborative work environment.

You Have

• Active TS/SCI Clearance
• A bachelor’s degree in business administration, management, or a related field.
• Professional experience in event planning, project management, conference coordination, or operations leadership.
• Experience working with government agencies, military organizations, or similarly complex institutions.
• Strong leadership skills and the ability to motivate, coordinate, and manage cross-functional teams.
• Exceptional organizational and time-management skills.
• The ability to manage multiple priorities, deadlines, stakeholders, and action items simultaneously.
• Outstanding written and verbal communication skills.
• The ability to engage effectively with military, government, civilian, vendor, and international audiences.
• Experience developing detailed schedules, milestone plans, risk-management approaches, and contingency plans.
• The ability to anticipate planning challenges and resolve issues without disrupting event execution.
• Strong attention to detail and a commitment to producing accurate, professional planning products.
• The ability to work on-site at MacDill Air Force Base and travel to CONUS and OCONUS locations as required.

Nice to Haves

• Familiarity with Special Operations Forces or similar military communities.
• Experience supporting SOF Week, senior-leader conferences, multinational forums, military symposia, or executive-level events.
• Experience coordinating events involving more than 500 participants.
• Experience working with Theater Special Operations Commands, Combatant Commands, military components, or international partner organizations.
• Experience managing venue logistics, vendor services, executive itineraries, participant registration, protocol requirements, or distinguished-visitor support.
• Familiarity with the Strategic Coalition Alignment Forum or similar multinational planning events.
• Experience preparing after-action reports, lessons learned, event assessments, and recommendations for improvement.

Clearance

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information; an active Top Secret clearance with eligibility for Sensitive Compartmented Information access is required.

Equal Opportunity Employer Statement

JCTM is an Equal Opportunity Employer that empowers our people to fearlessly drive internal and external change while supporting the safety and security of our great nation.