Level III School Office Assistant at Clear Springs Elementary, 8 hours per day, 207 days per year

Clerical Support Position

Assignment: Monday-Friday (Approximately 7:30 a.m. to 4:00 p.m.) Mid-August to mid-June (207 days per year) Position is not scheduled to work during winter break or spring break. Benefit eligible position $25.41 minimum hourly rate (new rate for 2026-2027). Medical and dental benefit eligible position.

Job Responsibilities:

• Provides clerical support in the school main office, including greeting visitors, answering multiple incoming phone lines, providing customer service, scheduling appointments, distributing mail, and ensuring visitors follow school security procedures.
• Coordinates building use of online financing programs for parent purchasing including supplies, field trips and after school classes.
• Coordinates building registration and communication for after school classes.
• Coordinates communication between parents and teachers regarding after school community education classes.
• Coordinates on site coordination and communication between district transportation and parents for bussing.
• Serves as a resource to the parent organization.
• Maintains school records and files while observing data privacy requirements.
• Coordinates the building's ordering and distribution of equipment and supplies, oversees inventories and storage, and coordinates purchase orders and the capital purchase process.
• Works closely with the building principal in coordinating and monitoring the building budget, assigning budget codes, making deposits, transferring charges, and dispersing petty cash to building staff members.
• Assists with all necessary paperwork for the building's staff development, including registering staff, initiating payment, monitoring the budget.
• Assists with the creation and production of bulletins, newsletters, weekly fliers, forms, correspondence, mailings, staff handbooks, parent handbooks, student directories, and reserve teacher folders.
• Serves as back-up clerical support for the Head Office Assistant.

Qualifications:

• Evidence of ability to maintain confidentiality on all correspondences, communications, and school-related information.
• Evidence of successful work experience using advanced features of Google Docs and Sheets, Microsoft Word, Outlook, and Excel.
• Evidence of ability to process documents at a minimum typing rate of 50 wpm.
• Evidence of excellent human relations and communication skills.
• Evidence of excellent attention-to-detail and strong proofreading skills.
• Evidence of ability to prioritize and handle multiple tasks simultaneously.
• Evidence of ability to work with minimum supervision.
• Evidence of ability to anticipate, analyze, and problem-solve various situations.
• Evidence of excellent organizational and record-keeping duties.
• Evidence of ability to stay on task with frequent interruptions.
• Evidence of ability to perform duties under pressure, handle constant interruptions, and adjust to changing priorities.