Legal Billing Specialist

Job Description

Job Description

Legal Billing Specialist

Hybrid | Cleveland, OH 

Tucker Ellis LLP is seeking an experienced Legal Billing Specialist to join our Billing team. This position may be based out of our Cleveland office and offers a hybrid work schedule.

The Legal Billing Specialist will be responsible for managing the billing lifecycle for the firm's Litigation and Corporate practice groups, including complex commercial litigation, labor and employment matters, real estate, mergers and acquisitions, corporate governance, finance, and other transactional matters. This position requires a strong understanding of legal billing requirements, client guidelines, matter structures, timekeeping, electronic billing, and invoice submission processes. The ideal candidate will have a minimum of two years of hands-on law firm billing experience and be comfortable working directly with attorneys, clients, and accounting personnel.

Key Responsibilities

• Manage the end-to-end billing process for Litigation and Corporate matters, including complex commercial litigation, labor and employment, real estate, finance, mergers and acquisitions, and general corporate matters
• Prepare, review, finalize, and submit monthly invoices in accordance with client-specific billing arrangements and deadlines
• Review attorney, paralegal, and other timekeeper entries for accuracy, appropriate billing descriptions, task/activity codes, and compliance with client requirements
• Review invoices for compliance with client-specific billing guidelines and outside counsel billing requirements
• Review and process matter-related costs and disbursements, including court filing fees, deposition expenses, expert witness charges, travel expenses, research charges, and transaction-related costs
• Ensure appropriate billing treatment of retainers, advances, flat fees, success fees, alternative fee arrangements, and other client-specific billing structures
• Monitor electronic invoices submitted through client billing platforms and resolve rejected, short-paid, or disputed invoices
• Research and correct billing rejections related to LEDES formatting, UTBMS codes, task/activity codes, time entries, expense classifications, invoice narratives, and client billing guidelines
• Establish working relationships with eBilling vendors; ensure all timekeepers and rates are current within billing platforms and submit updates for client approval as needed
• Track invoice status and follow up on outstanding invoices to ensure timely payment
• Work closely with attorneys, legal assistants, paralegals, and accounting staff to identify and resolve billing discrepancies
• Review client billing guidelines for changes that may impact billing practices and ensure invoices remain compliant with current requirements
• Assist with matter billing transfers, write-offs, adjustments, credit memos, and invoice revisions as needed
• Maintain accurate billing records, client billing profiles, matter information, and supporting documentation
• Assist with month-end and year-end billing processes, including reporting, reconciliation, and outstanding billing review
• Assist billing attorneys with special reporting and various client-specific reports
• Prepare and submit client accruals and other financial reports
• Communicate with clients regarding invoice questions, billing discrepancies, rejected invoices, and payment issues
• Identify recurring billing issues and recommend improvements to billing procedures and workflows
• Maintain a working knowledge of electronic billing systems, client-specific billing requirements, and law firm accounting procedures
• Assist with other administrative tasks and special projects as needed

Qualifications

• Minimum of two years of direct legal billing experience within a law firm is required
• High School Diploma or GED required
• Demonstrated experience billing Litigation and Corporate matters is strongly preferred
• Experience with Aderant and BillBlast is required
• Strong knowledge of legal billing processes, including billing for litigation and transactional matters
• Experience reviewing and submitting invoices through electronic billing platforms
• Strong understanding of LEDES billing formats, UTBMS codes, task/activity codes, and client-specific billing guidelines
• Experience working with e-billing platforms such as Legal Tracker, CounselLink, Collaborati, BillingPoint, and similar systems
• Experience researching and resolving e-billing rejections and invoice discrepancies
• Strong understanding of law firm timekeeping and billing practices
• Experience processing and reviewing litigation- and corporate-related expenses and disbursements
• Excellent attention to detail and accuracy, particularly when reviewing high-volume and complex invoices
• Strong organizational and problem-solving skills with the ability to manage multiple deadlines
• Ability to communicate effectively with attorneys, paralegals, clients, and accounting personnel
• Ability to work independently while also collaborating effectively with a team
• Proficiency with Microsoft Office Suite, particularly Excel

Compensation

Target compensation for this role starts at $75,0000 - 90,000/ year. Actual compensation will be determined based on office location, years of experience, relevant skill set, and educational background.

What We Offer

At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:

• Day 1 Benefits: Medical, dental, and vision insurance
• Paid Time Off: Accrues immediately, plus paid holidays
• Retirement Plan: 401(k) with profit-sharing contribution
• Monthly Contributions: Technology stipends, plus annual HSA contribution
• Hybrid work flexibility

Equal Opportunity Employer Statement

Tucker Ellis LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Non-Solicitation Statement

Applicants and recruiting agencies: Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices without a signed agreement will become the property of Tucker Ellis LLP, and no placement fees will be paid.