Administrative Assistant

Benefits: * Casual, friendly work environment * Competitive salary * Training & development

Administrative Assistant

Fish Window Cleaning / Janus Services Corp is hiring a proactive Administrative Assistant for our small, but challenging, North Phoenix office (Cave Creek Rd and Cactus Rd). We are looking for an exceptional professional who does more than just manage a desk—you anticipate needs before they arise. As the "voice" of our office, you create the critical first impression of our brand and play a major role in our continued growth.

Who You Are:

You are a self-motivated, friendly individual who thrives on staying two steps ahead. You don't just wait for a task list; you see what needs to be done and take the initiative to do it.

The Impact You’ll Make:

* Operational Excellence: Expertly handle accounts receivable and day-to-day office functions with uncompromising attention to detail. * Customer Experience: Take ownership of the "first impression," ensuring every customer's interaction is seamless and positive. * Proactive Problem Solving: Identify potential problems and take measures to avoid them to keep us running smoothly.

Compensation $20-$22/hour, based on experience

Schedule: Monday-Friday, start: 9am. End: Between 1pm and 3pm, depending on workload (20 to 30 hours per week).

Essential Duties and Responsibilities: * Managing email communication (can be numerous at times) * Collecting current and past due accounts * Processing check, cash and credit card payments into our database * Creating and maintaining relationships with National Maintenance Companies and their payment processes * Creating bank deposits * Entering, scheduling, and confirming job services into our database * Interacting with window cleaners on job details and on completing work orders and invoices properly * Filing out all necessary paperwork * Answering phones (< 10 calls/day; seeking 100% capture) * Office maintenance (e.g. common area wastebaskets, sweeping when needed)

Essential Qualifications: * Very high attention to detail – must be able to reliably notice and communicate elaborate details * Competent and efficient – must be able to multitask and to process the volume of work and communication * Good organizational skills and ability to follow-through * Friendly, outgoing personality, love helping people * Excellent communication skills on the phone, email and in person * Demonstrate self-confidence and trustworthiness * Ability to learn new software and systems * Working knowledge of Word, Excel, and Outlook (may be tested) * High School diploma/GED required * Office-related experience is preferred * Reliable transportation

Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 44 states, yet we still maintain the traditional values we were founded on. We clean glass from 1 to 3 stories at commercial and residential locations including retail locations, office buildings and malls. We will always treat every customer as though they are our only customer.

Please click the link to see the video on: The Day In the Life of a Window Cleaner. [ Compensation: $20.00 - $22.00 per hour

Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer.

Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world.

We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver’s license to be considered for employment.

Thank you for your interest in Fish Window Cleaning ®. Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.