Administrative Assistant

Description

Take your career further with McLane!

The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.

The Administrative Assistant provides support to one or more managers and/or directors through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material.

Benefits you can count on:

• Pay rate: $21 per hour.
• Schedule: MON, TUE, THURS, FRI- 9AM-7:30PM
• Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• 401(k) Profit Sharing Plan after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

What you'll do as an Administrative Assistant

• Provides administrative support for storage and warehouse operations

• Process and maintain storage customer records and files.

• Enter and update inventory transactions, receipts, inbound shipments, and outbound shipments in designated systems and spreadsheets.

• Assist with monthly storage billing and customer invoicing as needed.

• Review and organize inbound and outbound documentation, including Bills of Lading (BOLs), receipts, and inventory reports.

• Monitor shared mailboxes and route requests to the appropriate personnel.

• Assist with appointment scheduling and coordination of customer requests.

• Respond to phone calls, emails, voice-mails, and written correspondence.

• Coordinate and track department initiatives and projects; follow up on outstanding action items and provide status updates to management.

• Gather, prepare, and distribute weekly and monthly reports and operational data.

• Compile documents, reports, and supporting information as needed.

• Maintain accurate files, records, and document control processes.

• Support inventory audits and reconciliation efforts.

• Create, confirm, and coordinate customer orders and shipments.

• Track and reconcile department expense reports.

• Perform general administrative duties, including filing, scanning, photocopying, and record retention.

• Maintain sensitive and confidential information.

• Perform other duties as assigned.

Qualifications you'll bring as an Administrative Assistant:

• High School Diploma or equivalent.
• College coursework, Associate's Degree, or business school training.
• Experience in an administrative or clerical role.
• MS Office experience.
• Strong oral and written communications skills.
• Ability to work in a diverse and fast paced environment.
• This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.
  
  

Fit the following? We want you here!

• Teamwork oriented
• Organized
• Problem solver
• Detailed

Our roadmap. Our story.

We've been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For our complete EEO and Pay Transparency statement, please visit

Primary Location: United States-Arizona-Phoenix Work Locations: FS112 DC Phoenix 7600 W. Roosevelt Street Phoenix 85043 Business Unit: FS112 Job: Administrative Schedule: Full-time Shift: 1st - Day Employee Status: Regular