Institutional Giving Manager

Company Description

North Bay Children’s Center (NBCC) provides high-quality child care and early education programs designed to support the success and well-being of children, especially those from low-income families. Since 1986, NBCC has been a vital resource for thousands of families, offering nurturing programs that address academic, emotional, and physical development using evidence-based strategies. Serving over 400 children annually across 12 sites in Marin and Sonoma Counties, NBCC is driven by its vision of ensuring that every child has access to critical early learning experiences. Through initiatives like its Garden of Eatin’ program and strong community partnerships, NBCC fosters health, wellness, and lifelong success for children.

Role Description

The Institutional Giving Manager is responsible for securing and stewarding foundation and public grant funding that supports program sustainability, strategic growth, and long-term financial stability. This role focuses on building a predictable, renewable institutional revenue pipeline through disciplined calendar management, high-quality proposal development, rigorous compliance, and strong cross-functional collaboration.

This position plays a critical role in generating $700,000–$1M in annual institutional revenue, with an emphasis on multi-year funding and responsible grant management.

Primary Responsibilities

1. Institutional Funding Strategy & Pipeline Development

• Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets.
• Build and manage a balanced portfolio
• Private foundations
• Corporate foundations
• Local, state, and federal grants
• Identify and pursue opportunities for: 
• Multi-year commitments
• Capacity-building grants
• General operating support
• Maintain a forward-looking 12–24 month institutional pipeline.

2. Proposal Development & Submission

• Lead preparation of:
• Letters of Inquiry (LOIs)
• Full grant proposals
• Renewal requests
• Required attachments and budgets
• Collaborate with Program and Finance to develop accurate narratives, measurable outcomes, and fully costed budgets.
• Ensure proposals reflect true program and organizational costs, including allowable indirect rates.
• Submit proposals in accordance with all guidelines and deadlines.

3. Grant Management, Compliance & Reporting

• Maintain a comprehensive institutional grants calendar.
• Track all deadlines for submissions, renewals, and reporting.
• Ensure timely and accurate submission of:
• Interim and final reports 
• Financial reconciliations
• Outcomes documentation
• Monitor grant agreements to ensure compliance with all funding requirements.
• Maintain accurate grant documentation within the CRM and internal tracking systems.

4. Cross-Functional Collaboration

• Work closely with:
• Program leadership to gather data, impact stories, and evaluation metrics.
• Finance to reconcile budgets, track expenditures, and prepare financial reports.
• Marketing & Communications to ensure consistent messaging and strong storytelling.
• Major Gifts staff when managing family foundations or relationship-based institutional funders.
• Events Manager to collaborate and support major fundraising events.
• Support leadership preparation for funder meetings and presentations.

5. Funder Stewardship & Relationship Support

• Coordinate stewardship communications and reporting to institutional funders.
• Prepare briefing materials for leadership engagement.
• Track renewal cycles and proactively position the organization for continued funding.
• Maintain strong professional relationships with program officers when appropriate. 

Performance Expectations

The Institutional Giving Manager will:

• Generate and manage a portfolio totaling $700K–$1M annually in institutional revenue.
• Maintain 95%+ on-time reporting compliance.
• Secure a minimum of 1–2 new institutional funders annually.
• Increase multi-year commitments and renewable funding streams.
• Maintain accurate grant tracking and documentation systems.

Qualifications

Required

• AA Degree or Higher Required.
• 3+ years of experience in foundation and/or public grant fundraising.
• Demonstrated track record securing $500K+ annually in institutional funding.
• Strong grant writing, budgeting, and editing skills.
• Experience managing multiple deadlines and compliance-heavy environments.
• Excellent organizational and project management skills.
• Ability to collaborate effectively across departments.
• Proficiency with CRM systems and grant tracking tools.

Preferred

• Experience in California nonprofit or public funding environments.
• Familiarity with state and federal reimbursement models.
• Experience securing multi-year and capacity-building grants.
• Knowledge of early childhood education, social services, or community-based programming.

Core Competencies

• Strategic thinker with strong execution discipline
• Detail-oriented and deadline-driven
• Financially literate and budget-savvy
• Clear and persuasive writer
• Strong internal communicator
• Ethical, organized, and highly

Physical Requirements

• Consistently bend,lift upto 25 pounds.
• Use of equipment such Printers, Scanners, Computers etc.
• Frequent occasional stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 25 pounds.
• Occasionally to rarely twist/bend/stoop/squat/knee and never crawl. 

Human Resources:

• Employee Rights (see Employee Handbook).
• Health screening asrequiredin section 101216(g)
• Tuberculosis test & document as specified in section 101216(g).
• Criminal Record Clerance and/or criminalrecordsexemption (DOJ, CACI & FBI).
• Valid Driver’s License (if transporting children).
• Child Abuse Managed Reporter Training (online).
• Employee Rights (Lic 9052).
• Proof of Immunizations for MMR, Tdap & Flu.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is a professional office environment with moderate noise levels (examples: computers and printers, light traffic)