Purchasing Expeditor

Job Description

Job Description

Description:

The Purchasing Expeditor supports the Purchasing Department by actively following up with suppliers on open purchase orders, late deliveries, past-due commitments, return material authorizations, supplier documentation, and other supplier-related issues that impact customer orders, production schedules, inventory availability, and compliance requirements. This role serves as a key communication link between suppliers, Purchasing, Customer Service, Sales, Warehouse, Quality, Sales, and Accounting to ensure accurate delivery information, timely issue resolution, strong supplier accountability, and support for customer and regulatory documentation requests.

Key Responsibilities:

• Proactively follow up with suppliers on open purchase orders to confirm acknowledgements, promised ship dates, delivery status, and changes to previously committed dates.
• Monitor late, past-due, and at-risk purchase orders; escalate supplier delays to buyers, planners, supervisor, and other internal stakeholders as needed.
• Maintain accurate purchase order delivery dates and supplier status updates in the ERP system so internal teams have reliable information for customer commitments and production planning.
• Communicate supplier updates to Customer Service, Sales, Warehouse, Production, and other departments regarding backorders, expedited orders, late deliveries, partial shipments, and revised availability dates.
• Coordinate expediting efforts with suppliers to improve delivery performance and reduce the impact of material shortages, customer delays, and production interruptions.
• Support RMA processing by coordinating with suppliers, Quality, Warehouse, and Purchasing on return authorizations, replacement material, credits, corrective action follow-up, and shipment status.
• Follow up with suppliers to obtain, update, and maintain required environmental and regulatory documentation needed to support customer requests and compliance requirements, including RoHS, REACH, PFAS, conflict minerals, material declarations, certificates of compliance, and other supplier compliance documentation as needed.
• Assist the Engineering team with supplier quote requests for components and materials by contacting suppliers, gathering pricing, lead times, availability, minimum order quantities, and other required quote information to support new product development, cost reviews, and sourcing decisions.
• Track and document supplier responses, commitments, and follow-up activity to ensure visibility, accountability, and timely closure of open issues.
• Assist buyers with purchase order changes, supplier communication, order confirmations, shortage resolution, and administrative purchasing support.
• Identify recurring supplier delivery or communication issues and share trends with Purchasing leadership to support supplier performance improvement.
• Maintain professional, timely, and accurate communication with suppliers and internal stakeholders while balancing multiple priorities and urgent requests.

• High school diploma or equivalent required; associate degree in business, supply chain, logistics, or a related field preferred.
• One to three years of experience in purchase expediting, customer service, supply chain, inventory, or manufacturing support preferred.
• Strong follow-up skills with the ability to manage open items, deadlines, supplier commitments, and changing priorities.
• Effective written and verbal communication skills with the ability to work professionally with suppliers, buyers, sales teams, customer service, warehouse personnel, and internal leadership.
• Detail-oriented and organized, with the ability to accurately maintain purchase order status, delivery dates, RMA documentation, and supplier follow-up records
• Comfortable working in a fast-paced environment and escalating issues when supplier delays may impact customers, production, or inventory availability.
• Proficiency with Microsoft Outlook, Excel, and ERP or purchasing systems required; experience with Epicor or similar ERP systems preferred.
• Ability to follow up on supplier compliance documentation and coordinate responses to customer or regulatory requests for items such as RoHS, REACH, PFAS, certificates of compliance, and material declarations.
• Basic understanding of purchasing processes, supplier performance, order management, inventory flow, and RMA or return processes preferred.

TPC Wire & Cable Corp. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.