Senior Administrative Assistant - Atlanta Regional Office

Senior Administrative Assistant - Atlanta Regional Office Job Category : Administrative Support Requisition Number : SENIO011072 Full-Time Locations Showing 1 location Atlanta - Regional Office Atlanta Regional Office 375 Northridge Rd Suite 500 Atlanta, GA 30350, USA

POSITION SUMMARY:

The Senior Administrative Assistant provides high-level administrative and project support to the Development Department, including executives and their teams. This role is responsible for managing daily operations, coordinating projects, and serving as a key liaison to ensure effective communication and organization across the department. The ideal candidate is highly organized, proactive, and able to anticipate needs while managing multiple priorities in a fast-paced environment.

ESSENTIAL FUNCTIONS:

Provides advanced administrative and project support to department leadership and team members Manages complex executive calendars, including prioritization, conflict resolution, and coordination across multiple stakeholders Anticipates executive and team needs, proactively addressing scheduling and administrative challenges Coordinates meetings and events, including preparing agendas, presentations, and supporting materials Captures, summarizes, and distributes meeting notes, including action items and follow-ups Tracks and coordinate departmental projects, ensuring timelines, deliverables, and stakeholder follow-through Serves as a liaison between executives, internal teams, and external partners; draft and manage professional communications Maintains organized departmental records, correspondence, and document signature processes Coordinates document execution processes, including DocuSign workflows and signature tracking, with an emphasis on real estate transactions and time-sensitive agreements Processes expense reports, credit card coding, invoices, sponsorships, conference-related payments, and check requests accurately and in a timely manner Arranges travel accommodations and logistics for executives and team members Plans and coordinate conferences, meetings, and special events Identify and implement improvements to administrative processes and maintain standardized procedures Maintains strict confidentiality and demonstrate professionalism in all interactions Performs other duties as assigned QUALIFICATIONS (Knowledge, Skills, Abilities, Education, Training and Experience.) Associate’s degree required, or equivalent combination of education and relevant work experience Two (2)+ years of scheduling or calendar management experience preferred; Prior administrative experience required Proficiency in Microsoft Office Suite (Word, Excel, Access, and PowerPoint) Strong verbal, written, and interpersonal communication skills in English Ability to perform mathematical calculations at a basic to intermediate level Ability to learn and effectively use company-specific software systems Strong critical thinking and problem-solving skills High level of attention to detail and organizational ability Ability to prioritize workload and manage multiple projects simultaneously to meet deadlines Strong project coordination skills with excellent follow-through Ability to exercise sound judgment and maintain professionalism in all interactions Demonstrates a high level of discretion and confidentiality Maintains a neat, clean, and professional appearance consistent with company standards Travel Required Yes . 10% We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance. We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts. We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program. Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund. Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Dominium-