Reconstruction Support Administrator

Job Description

Job Description

We are looking for an organized Reconstruction Support Administrator  to provide day-to-day administrative support for a busy reconstruction team in Delaware. This contract position with permanent potential plays a central role in keeping projects moving from initial approval through final invoicing by coordinating documentation, schedules, communication, and financial tracking. The ideal candidate brings strong office management experience, excellent follow-through, and the ability to work closely with customers, insurance partners, vendors, and internal staff in an onsite environment.

Responsibilities:

• Coordinate administrative activities for reconstruction projects from authorization through completion and payment, ensuring records remain accurate and up to date.

• Maintain project files, track required documentation, and monitor next steps so jobs continue progressing according to established timelines.

• Schedule appointments, project activities, and follow-up tasks while keeping internal teams and external partners informed of changes or updates.

• Communicate with customers, insurance representatives, subcontractors, and vendors to support timely project execution and issue resolution.

• Assist with material purchasing and vendor coordination to help keep jobs supplied and aligned with project needs.

• Support estimating, billing, budget monitoring, and job cost oversight by preparing information and updating internal systems.

• Handle general office administration, including reception coverage, office supply management, and routine operational support.

• Use company software to document project activity, maintain visibility into job status, and support reporting needs.

• At least 3 years of experience in office administration, office management, or project support within a fast-paced business setting.

• Strong administrative skills with the ability to manage multiple priorities, maintain organized records, and follow tasks through to completion.

• Experience supporting financial or operational processes such as accounts payable, billing assistance, budget tracking, or job costing.

• Proficiency with business software systems is required, and familiarity with Cotality is preferred.

• Ability to communicate professionally with customers, insurance contacts, vendors, subcontractors, and internal team members.

• Comfortable working onsite in Bear, Delaware on a permanent schedule within the company’s operating hours.

• Experience handling Front-office responsibilities such as answering phones, greeting visitors, and maintaining office supplies.

• All candidates are required to undergo screening covering the past 10 years.