Human Resources Coordinator

Job Description

Job Description

Transitional Services for New York, Inc., is a not-for-profit comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.

Transitional Services for New York, Inc. (TSINY) seeks a Human Resources Coordinator for their Administrative office in Whitestone (Queens), NY. TSINY is a non-profit mental health services agency.

Annual Salary: $50,000

Generous benefits: Medical, Dental, Vision, Pension, 403(b), EAP, Disability Insurance

Position Summary

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department across a variety of functional areas, including recruitment, onboarding, benefits administration, HRIS data management, employee records administration, audit support and employee communications. This role plays a key part in maintaining accurate HR records, supporting employee programs, coordinating HR processes and ensuring efficient day-to-day HR operations. The position supports HR compliance efforts by maintaining accurate documentation, tracking required records, and assisting with audits and regulatory requirements.

Essential Functions

Recruitment & Onboarding

• Assist with recruitment activities, including posting positions, tracking applicants, sourcing candidates, scheduling interviews, conducting initial phone screens and performing reference checks.

• Coordinate pre-employment activities, including employment verifications, background checks, motor vehicle reports, fingerprinting appointments and collection of required documentation.

• Prepare onboarding materials and coordinate new hire orientation logistics.

• Conduct new hire orientation and benefits orientation sessions.

• Coordinate new hire stats to third party agencies as needed.

• Photograph and print employee identification badges for new hires.

• Maintain recruitment and onboarding records and ensure completion of required documentation.

HRIS, Payroll & Employee Records

• Enter and maintain employee information within the HRIS system, ensuring data accuracy and completeness.

• Process employee status changes and coordinate with Payroll to ensure timely and accurate updates related to new hires, terminations, compensation changes, transfers, and benefits elections.

• Produce and distribute HR reports using ADP Workforce Now and other systems as required.

• Maintain employee personnel files, certifications, licenses, training records and related documentation in accordance with Agency policies.

• Assist with record retention, file audits, document retrieval and secure destruction of records.

• Maintain employee rosters, organizational charts and other HR tracking documents. Benefits Administration & Employee Support

• Assist with benefits administration activities, including enrollment processing, employee communications and benefits documentation. • Coordinate annual open enrollment activities, including scheduling meetings, preparing materials, tracking participation, and responding to routine employee inquiries.

• Assist with leave administration documentation and tracking as assigned.

• Respond to employment verification requests and other routine HR inquiries in a timely manner.

• Provide courteous and professional customer service to employees and applicants. Compliance, Audits & HR Operations

• Assist with Agency and departmental audits by preparing documentation, maintaining records and tracking required materials.

• Support HR compliance efforts by maintaining accurate records and tracking required certifications, acknowledgments and training requirements.

• Assist with HR events, employee recognition programs, including Annual Service Awards and departmental initiatives.

• Schedule meetings, interviews and HR-related events and maintain calendars and agendas as needed. • Assist with internal and external HR-related inquiries and requests.

• Remain informed of HR best practices and applicable employment regulations.

• Provide front desk coverage and administrative support as needed.

• Attend job and Agency-related training as required to maintain compliance and ensure continued professional development.

• Be able to sit and stand as needed, with or without reasonable accommodation.

• May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.

• Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.

• During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. • Attend job and Agency trainings as required to maintain compliance and ensure continued professional development.

• Perform other related duties as required.

Experience/Education/Skills/Abilities

• Associate's degree in Human Resources, Business Administration or a related field preferred. Equivalent combination of education and relevant experience will be considered.

• Two (2) years of administrative, human resources, payroll, benefits, recruiting or office coordination experience required.

• Experience with ADP Workforce Now or similar HRIS platform preferred.

• Strong proficiency in Microsoft Office 365, including Excel, Word, Outlook and PowerPoint.

• Demonstrated ability to generate reports, process employee transactions accurately, manage HR data and maintain organized records with a high degree of attention to detail.

• Excellent verbal and written communication skills with the ability to interact effectively with employees, applicants, management and external contacts.

• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.

• Strong organizational skills, attention to detail and ability to manage multiple priorities in a fastpaced environment.

• Ability to sit for extended periods, perform filing and record management tasks, and lift and carry boxes weighing up to 25 pounds.

• Minimum travel required.

Minimum qualifications may be waived in unusual circumstances with approval of the CEO as long as City and State requirements are met.