HR Admin Assistant

AESC is a global leader in battery technology, operating one of the UK’s most advanced EV battery manufacturing facilities in Sunderland. The site plays a key role in supporting sustainable energy and electric vehicle production, with major expansion plans underway to create one of Europe’s largest gigafactories.

Role:

AESC UK is looking to recruit a HR Admin Assistant to join our HR team and play a crucial role in supporting the expansion of our battery manufacturing plant in Sunderland.

As a HR Admin Assistant, you will report into the HR Business Partner and focus on providing support to the organisation and our people. This is an exciting opportunity to contribute to the

development and operation of a world-class Gigafactory and be part of a significant industrial transformation within the electric vehicle marketplace.

Responsibilities:

• Coordinate and administer employee lifecycle processes from onboarding through to offboarding, ensuring all documentation, system records, compliance checks, and associated administration are completed accurately and in a timely manner.

• Oversee the HR inbox, triaging enquiries, providing timely responses, and directing queries to the appropriate stakeholders where required.

• Provide first-line support for routine HR enquiries relating to company policies, procedures, benefits, and terms and conditions of employment, escalating complex matters as appropriate.

• Maintain and update HR systems, records, and management information, ensuring employee data is accurate, up to date, and compliant with company requirements.

• Prepare, process, and issue routine HR documentation and correspondence in line with company policies and procedures.

• Manage the ordering, distribution, and tracking of employee uniforms.

• Support the planning and delivery of employee engagement, wellbeing, and recognition initiatives.

• Coordinate Occupational Health referrals and liaise with external providers to support employee wellbeing and case management.

• Provide administrative support to Payroll during peak periods, ensuring the accurate and timely exchange of employee information.

• Support continuous improvement activities within HR, identifying opportunities to enhance processes, systems, and employee experience.

• Undertake additional administrative and HR-related duties as reasonably required to support the wider HR function.

Experience and Qualifications:

• 2+ years of experience in HR administration.

• A relevant qualification in Human Resources, Business Administration, or related field is desirable but not essential.

• Proven communication and influencing skills are critical to the role.

• Efficient administration and organisational skills.

• Strong IT skills including Outlook, Word, Excel etc.