Billing & Collections Specialist (Hybrid - Only 1 Day/Week in Office!)
Baseil Associates Inc.
Job Description
Job Description
Billing & Collections Specialist (Law Firm)
Location: New York, NY
Schedule: Hybrid — just ONE in‐office day per week
Ready to level up your billing career with a role that values precision, partnership, and flexibility? Join a top legal team as a Billing & Collections Specialist where you’ll own the billing cycle, drive collections strategy, and work closely with attorneys — all while enjoying a highly flexible hybrid schedule. The position requires prior law firm billing experience.
What You’ll Do
- Ensure flawless Client/Matter setup (rates, discounts, formats, billing rules).
- Keep all non‐standard billing requirements documented and updated in Aderant/CET.
- Monitor WIP and billing schedules to keep everything on track and compliant.
- Produce, review, and distribute monthly prebills; coordinate deadlines with secretarial staff.
- Execute billing edits, write‐downs, transfers, discounts — and audit every change for accuracy.
- Deliver invoices on time and in line with firm/client guidelines.
- Manage attorney/client billing deadlines, accrual estimates, and monthly closings.
- Meet regularly with billing attorneys to review new matters, special arrangements, aged WIP/AR, and action items.
- Track AR, escalate delinquencies, recommend collection strategies, and maintain ARCS categories.
- Maintain consistent client follow‐up on aged billings, payments, and promises to pay.
- Resolve client disputes quickly and professionally.
- Develop collection strategies and negotiate payment plans with partner approval.
- Use Aderant, ARCS, EIS, and firm reporting tools to support collections.
- Partner with Cash Receipts to resolve misapplied or unapplied payments.
- Prepare write‐off/write‐down requests and secure proper approvals.
- Support attorneys, secretaries, and clients with billing/collections questions.
- Maintain client files in iManage.
- Rotate coverage of billing hotline and time‐correction alias.
- Suggest process improvements and client‐support enhancements.
What You Bring
- Sharp attention to detail
- Strong communication and follow‐through
- Confidence managing deadlines and juggling priorities
- Experience with Aderant/ARCS/EIS a plus
- A proactive, solutions‐driven mindset
Why This Role Rocks
- Only ONE in‐office day per week — true hybrid flexibility
- High‐visibility role supporting attorneys and firm leadership
- A team that values efficiency, accuracy, and fresh ideas
- Opportunity to shape billing processes and client experience
If you’re a billing pro who loves accuracy, thrives on collaboration, and wants a flexible schedule without sacrificing impact, this role is calling your name. Apply now and bring your expertise to a team that truly values it.
\nCompany DescriptionBaseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.
Company Description
Baseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.
Vacancy posted 25 days ago
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