Human Resources Coordinator

Bilingual Human Resources Coordinator (Spanish Speaker required)

Location: Van Nuys, CA

Schedule: Full-Time, 100% Onsite

Position Overview

A growing field-services organization is seeking a highly interactive and employee-focused Human Resources Coordinator. Due to the anticipated transition timeline, the organization is looking to bring someone onboard quickly to allow for knowledge transfer, system access setup, and training overlap.

This role serves as a primary point of contact for employees and requires someone who enjoys helping people, solving problems, and working directly with a diverse workforce. The ideal candidate is bilingual in Spanish and English, thrives in a fast-paced environment, and is comfortable handling sensitive employee matters with professionalism and empathy.

Key Responsibilities

Employee Onboarding & HR Administration

• Coordinate onboarding activities for approximately 20 new hires per month.
• Prepare and distribute onboarding documentation and new hire communications.
• Schedule orientations, safety briefings, and required employee training sessions.
• Maintain employee files and HR records while ensuring compliance with company policies and employment regulations.
• Serve as a first point of contact for employee questions and HR-related requests.

Employee Relations & Support

• Provide hands-on support to employees throughout the employment lifecycle.
• Assist employees with HR forms, documentation, benefits inquiries, and workplace concerns.
• Foster a positive employee experience through responsive, high-touch communication.
• Handle sensitive and sometimes difficult employee conversations with professionalism and discretion.

Workers' Compensation Administration

• Assist with the initial reporting and filing of workers' compensation claims.
• Gather supporting documentation, payroll records, and claim-related information.
• Coordinate communication between employees, management, and third-party administrators.
• Support ongoing administration of legacy workers' compensation claims.

HR Systems & Reporting

• Maintain employee data within HR information systems.
• Generate reports and assist with HR analytics, compliance tracking, and records management.
• Monitor training records, certifications, and required employee documentation.
• Support process improvement initiatives and special HR projects as needed.

Preferred Qualifications

• Fluency in both Spanish and English is required.
• 2+ years of Human Resources, Employee Relations, HR Coordination, or related experience.
• Experience supporting onboarding, employee documentation, and HR administration.
• Strong interpersonal and communication skills with a customer-service mindset.
• Experience working with HRIS platforms; experience with Paylocity is highly preferred.
• Exposure to Employee Navigator, benefits administration, or workers' compensation processes is a plus.
• Familiarity with payroll processes is beneficial but not required.
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite.

Ideal Candidate Profile

The successful candidate is approachable, service-oriented, and genuinely enjoys working with employees. This position requires someone who is comfortable stepping away from email and actively engaging with employees to provide support and guidance. Candidates who excel in relationship-building, problem-solving, and face-to-face communication will be especially successful in this role.

Work Environment

• 100% onsite position in Van Nuys, California.
• Collaborative office environment supporting a workforce of approximately 350 field employees and 20 office staff.
• Business-casual dress code (jeans and khakis are acceptable).
• Fast-paced, team-oriented culture with a strong emphasis on employee support and operational excellence.

Interview Process

• Initial interview via Microsoft Teams with HR and operational leadership.