Contracts & RFP Administrator

Job Description

Job Description

Benefits:

• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

Drive Strategic Growth. Drive Opportunity. Operate with Precision
Were looking for a meticulous, solutions-driven Contracts & RFP Administrator to support our growing business development and procurement operations. If you thrive in a fast-paced environment, enjoy managing high-level contracts and bid opportunities, and love creating structure through organization and accuracythis opportunity is for you. Youll play a critical role in maintaining compliance, managing contract lifecycles, supporting GPO programs, and helping position our company for strategic growth opportunities.

Company Overview
Mooring is a third-generation, commercial disaster mitigation company with a commercial mitigation division (mitigate fires, floods, etc.), restoration division (reconstruction) and a remodel division (planned construction). Were professionals working for professionals in major industries coast-to-coast, minimizing business downtime for our clients with transparent, efficient, and effective methods of mitigation, restoration, and remodel. Whether its damage from water, fire, mold, a natural disaster, or a refresh/rebrandwhen you need us, were already there.

These Core Values Drive Us
Join a team where Family Values, Integrity, Humility, Boldness, and Excellence are more than just wordstheyre the foundation of everything we do. Our mission is To Honor God Through Restoring Lives and Building Futures , and that starts with investing in our people. Here, youll find a purpose-driven career, a supportive team, and the opportunity to make a lasting impact. Choose a workplace where your values align with your work, and where every day is an opportunity to grow, serve, and succeed.

Does the Following Describe You?
We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment. The ideal candidate is analytical, organized, and proactive. This individual communicates professionally and empathetically, maintains strict confidentiality, anticipates deadlines before they become urgent, and remains calm under pressure while managing multiple priorities.

Who We Want
We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment.

You are highly organized, detail-oriented, proactive, and calm under pressure. You communicate professionally, think critically, and enjoy solving problems before they become issues. You can manage multiple deadlines simultaneously while maintaining exceptional accuracy and confidentiality. Youre comfortable working across departments, analyzing complex information, and building positive relationships with vendors, stakeholders, and leadership teams.

What Youll Do

• Manage and maintain MSA databases, ensuring contract accuracy, compliance tracking, and timely renewals
• Review contract terms, identify discrepancies, and coordinate modifications with legal and procurement teams
• Research and evaluate bid opportunities through various portals
• Monitor bid calendars, submission deadlines, and opportunity pipelines for business development teams
• Manage annual GPO membership renewals, documentation, compliance requirements, and fee coordination
• Prepare weekly and monthly reports related to contracts, CRM activity, procurement status, and upcoming actions
• Maintain organized filing systems and contract documentation processes
• Support vendor relationship management and contract negotiations
• Track contract performance metrics, deliverables, and compliance requirements
• Assist with process improvement initiatives to increase efficiency and reduce administrative delays

Qualifications
Required:

• Bachelors degree in Business Administration, Supply Chain Management, Legal Studies, or a related field preferred; equivalent experience considered
• 35 years of experience in contract administration, procurement, business development, or related fields
• Advanced proficiency in Microsoft Office Suite, especially Excel, Word, and database management tools
• Experience with CRM systems, contract management software, and reporting tools
• Strong written and verbal communication skills with the ability to coordinate across departments
• Exceptional attention to detail and ability to manage competing priorities effectively
• Strong analytical, organizational, and problem-solving abilities
• Ability to maintain confidentiality and professionalism in high-level business operations

Preferred:

• Knowledge of GPO operations, membership renewals, and procurement compliance standards
• Familiarity with contract lifecycle management and vendor negotiations
• Experience supporting executive leadership or high-level operational teams
• Background in construction, restoration, or healthcare contracting industries
• Proven success improving operational processes and administrative efficiencies

If youre ready to support strategic growth, strengthen compliance, and play a vital role in expanding our market presence, wed love to hear from you.