Assistant Director

Job Description

Job Description

Assistant Director

Job Summary:

The Assistant Director reports to the Director and is responsible to support the organization’s achievement of its mission and organizational objectives. The Assistant Director is accountable to act as the Director at times when the Director is absent from the center. The Assistant Director assists with the implementation of policies and programs related to child development and care, human resources, enrollment and finance, equipment and facilities, family and community relations, and record keeping.

Essential Duties:

The primary job duties and responsibilities for the Assistant Director include but are not limited to the following:

A. Ensures that all duties and responsibilities of the Lead Teacher is met in the absence of any Lead Teacher

B. Administrative:

1. Assist Director with scheduling staff in accordance with licensing requirements and site needs.
2. Provide assistance in managing all aspects of employee relations for all teaching staff in the center, i.e. participates in pre-screening potential employee, conducts orientation for all new employees, and recommend terminations.
3. Support Director in efforts to increase and maintain enrollment at full capacity.
4. Assist in reviewing performance of staff, substitutes, student teachers, and volunteers.
5. Supervise, evaluate, counsel, and discipline all employees with regard to personal and professional conduct and performance.
6. Responsible for meeting all licensing regulations, agency policies and procedures and Title 5.
7. Responsible for accurate update of records including but not limited to: enrollment, meal applications, bank deposits, attendance cards, Center Track, incident reports, staff supervision, meal counts, daily log records for infant and toddlers, curriculum, child observations/portfolios, and parent participation.
8. Conducts monthly parent and staff meetings, and formalized in-service trainings according to staff development plan.
9. Conducts quarterly Parent Advisory Council meeting.
10. Monitor and manage staff attendance, vacation time, TimeRack, etc., for efficient program operation.
11. Maintains confidentiality of children, families and employees.
12. Monitor facility service contractor (Ex: air conditioning, lawn care, building renovations, upkeep, etc.)
13. Responsible for recertification of the DRDP accuracy and implementation.
14. Support staff in updating NAEYC Program Portfolios

1. Health and Safety

1. Provides a pleasant, safe, and clean environment for children and staff that is conducive for learning and job satisfaction/development for staff.
2. Assures that maintenance is completed in a timely fashion.
3. Assures that fire and earthquake drills are conducted monthly.
4. Maintains monthly health and safety checklist.

1. Direct Service

1. Over-see the implementation of developmentally appropriate curriculum and activities for children.
2. Using a team approach, over-see the implementation of individual goals and objectives that are set for each child through their IEP or of developmental assessment.
3. Work with Lead Teachers and Clinic staff to observe, document, meet with families, and make referrals to appropriate services.
4. Greets children, parents, staff and guests.
5. Meets the individual needs and interests of children in relation to their cultural, social and economic background.
6. Provides quality services to children and their families in accordance with NAEYC standards.
7. Ensure compliance with all standards, agency philosophy, and Title V and Title 22 regulations.
8. Work in classroom as needed.

1. Financial

1. Collect all childcare and other incidental fees and verify accuracy of all deliveries.
2. Support Director in efforts to operate the program within the confines of the budget and make recommendations in conjunction with budget planning processes.
3. Under the guidance of the Director submit any request for petty cash expenditures with original receipts for reimbursement.
4. Maintain inventory records of supplies and equipment.
5. Assist Director in conducting parent and staff based fund raising efforts.

1. Agency Promotion

1. Work as a member of the agency team by promoting the mission and philosophy of FSA.
2. Participates in activities that furthers own professional growth.
3. Provides accurate information. Gives tours of sites and classrooms.
4. Maintains and encourages professional, positive, constructive communication with children, families, and staff.
5. Develops and maintains positive communication with public and private agencies (including school districts, regional centers landlords, etc.)
6. Represents the Agency at community functions as needed.
7. Assists other centers when requested.
8. All other duties as assigned by Program Specialists, Program Administrator or Chief Operating Officer.

Core Competencies :

• Skilled at social emotional relationships with staff, families, children and the community.
• Proficient at promoting the mission and philosophy of the agency.
• Ability to work effectively with a diverse group of people.
• Provides excellent customer service to all staff, clients, and contacts of agency.
• Advocates on behalf of all children, families, and staff agency.
• Fundraises and seeks opportunities to optimize and increase agency resources.
• Maintains confidentiality of children, families and staff.
• Participates in activities that further professional growth of self and staff.
• Strong oral, written communication skills with the ability to communicate effectively with people from a wide range of backgrounds.
• Strong computer skills.
• All other duties as assigned by the Director and/ or Program Administrator and Chief Operating Officer.
• Minimum three (3) years’ experience working in a Center-based Child Development program.

Qualifications:

• B.A. required in Early Childhood Education or related field, plus 2 years teaching and 2 years of supervision experience.
• Meet Title 5 and Title 22 requirements to qualify as a fully qualified site director including 3 units of administration and 3 units of infant care.
• Permit from the Department of Education at the Site Supervision level or higher.
• Able to bend over and lift 40 pounds
• Able to stand three to four hours per day and to sit on the floor as necessary.
• Completion of CCL Components 1&3.
• Ability to provide leadership, accept responsibility, work independently and set own goals in a professional manner.
• Ability to work on a variety of tasks simultaneously and able to work a flexible schedule, including some evenings and weekends.
• Knowledge of NAEYC criteria.

Other Requirements :

• Must be 18 years or older
• Ability to read and write English and to communicate at the level required for successful job performance.
• Exemption free live scan clearance within 12 months (Department of Justice, FBI, and Child Abuse Index).
• TB and Drug Test Clearance/Physician Statement of Health
• Ability to work with disabled students.
• Valid California Driver’s License and proof of auto insurance. Use of an insured, non-agency vehicle.
• CPR and First Aid Certificate (current EMS approved pediatric).
• Travel as needed to agency, community and state functions

Licenses & Certifications :

Minimum education and experience requirements as per Community Care Licensing and Title V standards (Children’s Center Supervisory Permit)

BA Degree in related field

CPR and First Aid Certificate (current EMS approved pediatric).

Physical & Mental Demands :

1. Ability to bend over and lift 40 lbs.
2. Ability to stand three to four hours per day and to sit on the floor as necessary.

FSA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.