Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support legal and office operations in Riverside, California. This contract opportunity with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable managing document-heavy administrative work in a fast-paced environment. The person in this role will help maintain accuracy across legal materials, coordinate service assignments, and provide dependable support to the broader team while meeting client-specific expectations.

Responsibilities:
• Create, organize, and prepare documents for service by handling data entry, scanning, copying, and file assembly.
• Draft and format routine legal paperwork with close attention to detail and established standards.
• Examine incoming and outgoing documents to confirm completeness, accuracy, and proper formatting before distribution.
• Coordinate and assign service requests to process servers while tracking progress and follow-up needs.
• Support team members with day-to-day administrative tasks and shifting departmental priorities.
• Monitor client instructions and service requirements to help ensure work is completed according to expectations.
• Maintain orderly electronic and physical records to improve document access and workflow efficiency.• At least 2 years of experience in a legal or law-related administrative setting, such as a law firm, attorney service, process serving company, private investigations company, or records retrieval organization.
• Demonstrated background in administrative support, including document preparation and office coordination.
• Strong data entry skills with the ability to manage high volumes of information accurately.
• Experience scanning, copying, and organizing files in a detail-oriented office environment.
• Ability to review documents carefully and identify errors or missing information.
• Clear communication skills and the ability to respond effectively to internal teams and client requests.
• Associate’s degree or higher preferred, but not required.