Administrative Assistant - Student and Faculty Affairs

Administrative Support Coordinator

Provides significant administrative support to the Associate Dean for Student Affairs. Offloads administrative tasks (schedule assistance, intranet maintenance, meeting minutes, etc.) from Associate Dean of Faculty Affairs. Provides administrative support for required courses typically provided by course coordinators, which these courses do not have.

• Coordinates scheduling of College Rooms for the entire institution and supporting the various parties who utilize that space
• Purchases and maintains office supplies
• Works with IT, facilities, and other parties as necessary to meet the needs of the Commons workspace
• Orders scrubs and white coats for students and maintains access for students to the ScrubEx machine
• Fields questions, concerns, and facilitates meetings for everyone in the Commons (weekly huddle)
• Monitors and maintains the commons email, the academic affairs email, and the college rooms email
• Provides administrative support for the student health reimbursement program
• Provides substantial support to plan and execute College events, such as White Coat Ceremony, Match, Awards Day, and Commencement
• Performs data entry for student affairs cost centers
• Central tracking of student attendance at mandatory educational sessions
• Scheduling assistance
• Faculty database maintenance and Faculty Affairs website maintenance
• Assists with session scheduling
• Course requirements tracking
• Sakai maintenance
• Maintains accurate course rosters

Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.