Administrative Assistant - Student and Faculty Affairs

Department/Unit: Medical Education Work Shift: Day (United States of America) Salary Range: $49,763.00 - $69,668.00 •Provides significant administrative support to the Associate Dean for Student Affairs. • Offload administrative tasks (schedule assistance, intranet maintenance, meeting minutes, etc.) from Associate Dean of Faculty Affairs •Provide administrative support for these required courses typically provided by course coordinators, which these courses do not have Coordinates scheduling of College Rooms for the entire institution and supporting the various parties who utilize that space Purchases and maintains office supplies Work with IT, facilities, and other parties as necessary to meet the needs of the Commons workspace Orders scrubs and white coats for students and maintains access for students to the ScrubEx machine Fields questions, concerns, and facilitates meetings for everyone in the Commons (weekly huddle) Monitor and maintain the commons email, the academic affairs email, and the college rooms email Provides administrative support for the student health reimbursement program Provides substantial support to plan and execute College events, such as White Coat Ceremony, Match, Awards Day, and Commencement Perform data entry for student affairs cost centers Central tracking of student attendance at mandatory educational sessions Scheduling assistance Faculty database maintenance and Faculty Affairs website maintenance Assist with session scheduling Course requirements tracking Sakai maintenance Maintain accurate course rosters Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer outstanding employee benefits including: · Excellent health care coverage with no copay at Albany Medical Center providers · A wide array of services and programs to support emotional, physical, and mental wellbeing Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College. Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.