Payroll Administrator

One Current Vacancy 35 Hours Per Week Position

Under general supervision, performs various administrative and bookkeeping functions to process payroll for the City. Work involves maintaining, processing, and reporting all aspects of payroll; processing the transfer of funds for net wages and the payment of taxes, pensions, insurances, garnishments, deferred compensation, union dues, and other supplemental benefits. Processes allocation and application of paid leave. Prepares and compiles reports. Reports to the Assistant Director of Finance.

Essential Job Functions

Inputs employee time and pay adjustments in financial software; prints, processes, and distributes payroll advices and/or checks; processes transmittal and transfer; prepares Electronic Fund Transfers (EFTs) from general fund to payroll fund, direct deposit, Federal and State tax withholdings, and deferred compensation; prepares corresponding journal entries. Processes vacation accruals for new year; maintains sick leave incentive records; administers buy back of sick leave program for eligible employees; maintains vacation carryover spreadsheet; inputs vacation carryover into employee accruals; inputs monthly sick leave accrual. Scans employee payroll records as well as payroll generated payments and reports. Prepares and submits IRS Form 941 Employer's Quarterly Federal Tax Return, Louisiana Department of Revenue Form L1 Quarterly Report of Louisiana Withholding Tax, Bureau of Labor Statistics Form 3020 Multiple Worksite Report, and Louisiana Workforce Commission Unemployment Insurance Tax and Wage Report. Prepares and submits Municipal Employees' Retirement System, Municipal Police Employees' Retirement System, and Firefighters' Retirement System of Louisiana reports; processes payments. Processes credit union deductions, employee garnishments, child support, levies, etc. Prepares payments made to vendors for insurances, garnishments, union dues, and other supplemental benefits. Prepares and submits credit union savings club deduction reports; processes credit union withholdings payment. Maintains Worker's Compensation payments spreadsheet. Maintains Fire Department salary history spreadsheet. Maintains spreadsheet of State Supplemental Pay made to Fire and Police employees. Maintains and balances payroll spreadsheets for gross wages, taxable wages, and income tax withholdings. Prepares Federal grant salary and benefit billing. Prepares payroll distribution, budget salary, and compensated absences report for audit. Processes employee earning records requests for verifications of employment. Prepares payroll distribution, budget salary, and compensated absences report for audit. Processes payroll requests for information. Prepares annual U.S. Census Bureau Annual Survey of Public Employment & Payroll. Prepares salaries and benefits for budget. Coordinates with Human Resources fiscal year raises. Prepares and maintains a Payroll Procedure Manual. Receives, reviews and refers to various records, reports and documents including payroll timesheets, Personnel Action forms, payroll edits, wage reports, fiscal year budget books, Employee Handbook of Personnel Policies and Procedures, Civil Service Rules, and other policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc. Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as Munis, Microsoft Office, Crystal Reports, Paper Flow, Paper Vision, etc. Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc. Interacts and communicates with various groups and individuals such as Finance Director and Assistant Director, other Finance Department staff, Personnel Department staff, other City employees, and the general public. Assists Property Tax Administrator with printing and mailing property tax bills; processes property tax payments. Serves as backup for preparing Finance Department timesheet and adjusting employee time using time clock software. Assists as needed with payroll bank reconciliation. Assists customers at the window as needed. Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc. Performs related duties as required.

Minimum Qualifications

Requires a high school diploma or equivalency supplemented by two to three years of responsible experience in payroll processing, or an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities. Must possess a current, valid Louisiana driver's license.

Supplemental Information

The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. Veterans Preference in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act. An attached resume will not replace a completed application. REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered. DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Benefits

Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY). All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment. The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible. The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan. Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor. Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service. The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential. Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.