Billing Assistant

Responsible for ensuring the accuracy and integrity of the unit's inventory, purchasing, and receiving processes by managing purchase orders, verifying inbound shipments, maintaining ERP transactions, and supporting inventory control. Serves as a key liaison between Operations, Purchasing, Suppliers, Accounts Payable, and Invoice Processing to resolve discrepancies, maintain accurate inventory records, and ensure timely financial reconciliation. Provides dispatch coverage as needed while supporting daily receiving operations, material transfers, month-end accounting activities, and continuous supply chain efficiency. Hourly Rate : Paid time off 401k, with company match Company sponsored life insurance Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Employee Discounts Main Duties and Responsibilities: Three days receiver position and two days per week, relieves Dispatch Shift 2am – 10am and as needed for vacation relief. Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork. Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries. Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received. Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer. Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork. Compares the Vendor Item Number, quantity and price on the ERP PO for each item to the receiving documents. Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Manages unit’s PO’s system within ERP to ensure all are accounted. Works with the physical inventory team to ensure accurate and timely entry of physical inventory data. Assists with daily entry of materials transfers in ERP system based off completed requisitions. In the non-hub units, the role also performs the following responsibilities: Acts as the unit's liaison with Invoice processing/Datamatics to answer any questions on the unit’s behalf. Organizes and reviews Invoice error queues in ERP SACS system and Invoice Processing website Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required. End of month duties include accounting for the unit’s expenses using the tools available. Qualifications Basic computer skills Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork Self-starter with good attention to detail and excellent organization skills. Education: High school diploma or GED Work Experience: 2-5 years clerical or data entry experience required Technical Skills: (Certification, Licenses and Registration) Basic computer skills Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork Self-starter with good attention to detail and excellent organization skills. Excellent Microsoft Windows, Excel and Word skills. 2 years of experience in Microsoft Office Suite. Detailed oriented Good basic math, analytical, follow-up, problem solving and organizational skills Familiar with ERP software and SAP experience a plus. Airline and food manufacturing industry experience helpful Ability to adapt well to change and change management Must be able to understand and apply basic knowledge of an ERP system Must have a solid working knowledge of MS Excel and MS Office Must have excellent attention to detail Must thrive in a team-based environment Must have the ability and desire to meet required timelines, and be proactive in problem solving Language / Communication Skills: Excellent oral and written communication skills. Ability to communicate with multiple employees in a fast paced environment Job Dimensions Geographic Responsibility: USA Type of Employment: Full-time Travel %:10 Exemption Classification: non-exempt Internal Relationships: employees at all levels of the organization External Relationships: Customers and vendors Work Environment / Requirements of the Job: Regular office environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Varies by unit Estimated Total Size of Team: 1 gategroup Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone: We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. Passion Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. Responsibility We care about what we do, and we understand the impact we have on others and the planet. We always look out for each other –creating a safe workplace environment is everyone’s responsibility. Respect Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup. Application Closure Statement To be considered for this position, please submit your application by 07/31/2026 The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. #J-18808-Ljbffr gategroup