GL Accountant

Accounting Assistant

This role, reporting to the Assistant Controller, plays an important role in the accounting department by assisting with day-to-day accounting operations to ensure the monthly, quarterly, and year-end close is done accurately and timely. This position involves preparing reconciliations, posting payroll, recurring, and other journal entries as needed, and other tasks assigned by the Assistant Controller.

Duties and Responsibilities

Cash

• Reconcile bank accounts weekly, including the recording of monthly fees, credit card, controlled disbursements, and monthly client analysis as needed for other charges.
• Maintain the Company's petty cash and reconcile regularly.

Receivables

• Reconcile customer and other receivable accounts and coordinate with the necessary departments to ensure reports are accurate.

Prepaid Accounts

• Update and maintain all prepaid accounts and ensure each item is amortized accurately.

Payroll

• Prepare weekly and biweekly payroll journal entries prepared by Payroll Department. Coordinate any changes or reconciling items with Payroll Department.
• Prepare journal entries to properly allocate benefits across the Company, including preparation of medical and dental accruals based on estimates.

Accruals

• Reconcile all accrued liability accounts, including rental insurance, tax liabilities, and deferred revenue accounts. Ensure that all accruals made are accurate and complete. Coordinate with operating departments on outstanding items.
• File monthly sales tax returns to ensure tax compliance.

Other

• Reconciling special project accounts and sending the reports to the operating departments each month. Coordinate with Assistant Controller on revenue recognition needs.
• Reviewing operational transaction errors and coordinating with those responsible to ensure they get corrected.
• Reconcile the Company's warranty accounts and work closely with the Warranty Department to ensure warranties are enrolled and claims are filed timely.
• Prepare journal entries to allocate Company fleet costs to the appropriate department and reconcile the fuel account. Coordinate with Fleet Department with any corrections that need to be made.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Proficiency in accounting software and ERP systems as well as Microsoft Excel.
• Excellent analytical, problem-solving, and communication skills are necessary for success in this role.
• Able to work some off-hours necessary to complete the close process.
• High level of integrity and attention to detail. Ability to work as part of a team in a fast-paced environment.
• 3-5 years working knowledge in accounting a plus.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Wheeler Machinery Co.