Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy Dental School in West Barnstable, Massachusetts through a Contract assignment. This position plays an important part in keeping daily operations organized while serving as a dependable point of contact for students, faculty, and staff. The ideal candidate brings strong administrative coordination skills, a service-minded approach, and the ability to manage multiple tasks with accuracy and professionalism.

Responsibilities:
• Coordinate calendars, meetings, and daily scheduling needs to help the department stay on track.
• Provide administrative support to department leadership, including preparing materials, handling correspondence, and assisting with special projects.
• Organize and maintain departmental records by filing, scanning, and managing documents accurately.
• Respond to questions and requests from students, faculty, and staff in a helpful and attentive manner.
• Perform front-office and receptionist-related duties, including answering inbound calls and directing inquiries appropriately.
• Complete data entry and routine office tasks with close attention to detail and timeliness.
• Help maintain smooth day-to-day department operations by prioritizing assignments and following through on multiple responsibilities.• Previous experience in an administrative, office support, or receptionist role.
• Ability to manage calendars, appointments, and competing priorities in a fast-paced environment.
• Strong customer service and communication skills for supporting students, faculty, and staff.
• Proficiency in administrative support tasks such as data entry, document handling, and answering inbound calls.
• High level of organization, accuracy, and attention to detail.
• Experience in a medical or healthcare-related office setting is preferred but not required.