HR Assistant

Job Description

Job Description

A Quantum Search Partners client is seeking an HR Assistant to support the HR and Payroll Department in the administration of the Federal Form I-9 compliance responsibilities. This individual will be responsible for updating the Form I-9, performing employment eligibility verification, conducting self-audits, and properly executing I-9 corrections. 

Role and Responsibilities:

· Facilitate and track I-9 correction efforts to ensure employee Form I-9 records are reviewed, updated, and completed accurately in accordance with company procedures and federal compliance requirements.

· Review existing I-9 documentation for missing, incomplete, or inconsistent information and coordinate with employees, managers, and HR leadership to resolve identified deficiencies.

· Communicate professionally with employees to obtain required documentation or corrections while maintaining a high level of confidentiality and discretion.

· Maintain organized records of I-9 correction activity, including correction status, follow-up items, completion dates, and outstanding documentation needs.

· Assist with data entry, document collection, electronic record updates, and audit preparation related to Form I-9 compliance.

· Escalate complex or sensitive I-9 issues to HR leadership for review and guidance.

· Support HR administrative projects as needed, including employee record maintenance, compliance follow-up, and other duties assigned.

Qualifications and Education Requirements:

· Prior HR, compliance, payroll, onboarding, or administrative experience preferred.

· Prior experience with Form I-9 requirements, employment eligibility verification, or employee recordkeeping strongly preferred.

· Ability to maintain an high degree of confidentiality and understands procedures for handing personal identifiable information. 

· Strong attention to detail and ability to identify missing or inconsistent documentation.

· Ability to handle confidential employee information with professionalism and discretion.

· Comfortable communicating with employees and managers regarding documentation requirements and follow-up needs.

· Proficiency with Microsoft Office, Excel, HR systems, and electronic document management tools.

Ability to work independently, manage multiple follow-up items, and meet compliance-related deadlines.