Deputy Clerk of Council

Hampton City Council Administrative Support

A career about community-Are you an administrative support professional working to assist high-level positions and have an interest in local government? Do you value integrity, trust, respect, accountability, creativity, collaboration and customer service? If you answered "yes" then the City of Hampton has an opportunity for you! Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, flexible and/or remote work opportunities positions, and other benefits. If you embody the following attributes, consider joining our support team for City Council:

• Detailed, yet creative problem-solver
• High level of diplomacy, tact and confidentiality
• Versatile and enthusiastic team player
• Passionate about providing excellent customer service
• Effective oral and written communicator

This position provides administrative support to the members of Hampton City Council and the Clerk of Council.

Examples of Work:

• Provides support to the Mayor, City Council and Clerk of Council by managing email, phone calls, correspondence, making travel arrangements, maintaining the Councilmembers' schedules, correspondence, credit card reconciliations, and maintaining Department financial, procurement and other records.
• Prepares City Council meeting minutes and required notices as well as written communications for the Mayor and Council members and maintains those records.
• Produces highly accurate work under firm deadlines.
• Attends City Council and other meetings as needed to include supporting those meetings in the Clerk's absence.
• Utilizes existing software to manage communication and process information and applications for the City's boards, commissions and committees. Proficiently uses the Microsoft Office Suite of products.
• Processes post-Council meeting final documents to include ordinances and resolutions.
• Assists with event planning by shopping for, preparing, setting up, and cleaning up City Council meeting and various events.
• Maintains office supplies.
• Assists in preparation and management of the Departmental budget.
• Performs records management to include managing retention schedules and records destruction records.
• Works in coordination with other employees in the department collaboratively to ensure efficient completion of all duties within the responsibility of the City Council Office.
• Demonstrates punctuality and regular attendance.
• Performs other duties as assigned.

Qualifications:

Requires an Associate's degree or specialized courses/training in Office Administration, Legal Secretarial Science, Business Law, Business or Public Administration or a closely related field of study. Minimum of two years of full-time equivalent experience in a high-level administrative support position, preferably within a municipal government setting. Certification as a Certified Municipal Clerk must be obtained within five years of employment. A Notary Public commission is required and must be maintained. Requires knowledge of local government operation, organizational structure, and officials and their functions. Requires the ability to research City Council records and the City Code to prepare responses and reports based upon the research results. May be required to complete a skills-based assessment. Must possess a valid driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria. Must successfully pass a background check related to this position. A combination of education and experience may be considered for this position.

Features:

Performs duties under the supervision of the Clerk of Council. This position requires the ability to use sound judgment often under tight time frames. Periodically requires working more than a 40-hour workweek, and requires the incumbent to be present at City Council night meetings. Requires the physical ability to sit for extended periods without breaks. Considerable contact with the public, city employees, elected officials, business executives, members of the press, and representatives of municipal, state, and federal government. This is a high-profile position requiring a polished and impeccable professional manner and a high degree of courtesy and responsiveness in assisting citizens and employees with their concerns. Requires a high level of diplomacy, tact and confidentiality and the ability to handle controversial issues with sensitivity. This is a non-exempt position.