Administrative & Operations Coordinator

Job Description

Job Description

Benefits: Free food & snacks Free uniforms Health insurance Position Overview MC Armor is seeking a highly organized and detail-oriented

Administrative & Operations Coordinator

to support daily business operations. This role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date. The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency. Key Responsibilities Financial Administration Maintain and update financial records using

QuickBooks, handifox.

Record invoices, payments, and expenses

Assist with

accounts payable and receivable tracking

Coordinate with the external

accounting firm

for monthly reconciliation and reporting

Organize financial documentation for tax and audit purposes

Inventory Management Track product inventory and stock levels

Update inventory records and monitor discrepancies

Coordinate with warehouse or production staff regarding inventory movements

Prepare periodic inventory reports

Logistics Coordination Arrange

domestic and international shipments

Prepare shipping documentation and coordinate with carriers

Track deliveries and ensure timely arrival of goods

Support order fulfillment and logistics planning

Administrative Management Maintain and organize

company licenses, permits, and certifications

Track renewal dates and compliance requirements

Manage office documentation and records

Process payments related to operational expenses

Support general office administration and coordination

Qualifications Associate’s or Bachelor’s degree in

Business Administration, Accounting, Logistics, or related field

preferred

2+ years of administrative or operations experience

Experience with

QuickBooks

Strong knowledge of

Microsoft Office

Experience with

inventory management systems

is a plus

Excellent organizational and multitasking skills

Strong attention to detail and accuracy

bilingual English / spanish

Key Skills Financial record management

Inventory tracking

Logistics coordination

Administrative organization

Communication and teamwork

Problem-solving and accountability

Preferred Characteristics Highly organized and process-oriented

Trustworthy with confidential financial information

Able to work independently and prioritize tasks

Comfortable working in a

fast-growing operational environment