Lease Administration Analyst

Job Description

Job Description

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual – core and investment management – platforms.

Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation’s most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform.

Acadia seasoned Lease Administration Analyst to join our team and make an immediate impact. The ideal candidate will bring extensive experience in lease administration , a strong understanding of lease terms and compliance, and the ability to hit the ground running in a fast-paced environment.

This role is critical to ensuring the accuracy and integrity of our lease portfolio and supporting cross-functional teams with timely and precise lease data. Candidates who are proficient in or enthusiastic about leveraging AI tools and agents to automate routine tasks, improve quality control, and increase output are strongly preferred.

In the first year, a successful candidate will have taken full ownership of the tenant expense reconciliation cycle, streamlined at least one manual workflow using AI tools, and become a trusted resource for cross-functional teams on lease interpretation.

Key Responsibilities:

Tenant Billing & Expense Analysis:

• Calculate and prepare in MRI tenant billings for Common Area Maintenance (CAM), Insurance, Utilities, and Real Estate Taxes.
• Conduct analytical reviews comparing current and prior year expenses, and provide clear explanations for any variances.
• Maintain complete, organized, and uniform billing support files in accordance with departmental guidelines.

Dispute Resolution:

• Research and analyze billing details and lease language to resolve tenant questions and disputes, including CAM and Tax audits. Ensure timely revisions or escalate issues to the supervisor before due dates.

Cross-Department Collaboration:

• Partner with Accounting, Leasing, Tenant Coordination, Property Management, and Legal departments to interpret lease terms and address tenant-related matters.

Lease Document Management:

• Abstract, interpret, input, and analyze lease agreements, amendments, assignments, and other legal documents.
• Ensure billing accuracy and compliance with lease terms, including appropriate charge types, MRI expense pool setups, and calculation methods.

Workflow & Prioritization:

• Prepare and maintain weekly work status schedules for review with management to ensure effective prioritization.

Reconciliation Tracking:

• Regularly review tracking schedules to ensure timely completion of reconciliations.

Qualifications:

• Bachelor’s degree required
• Minimum of 3-5 years of lease administration experience, preferably in retail properties
• Strong knowledge of lease terms, legal language, and financial components.
• Proficiency in lease administration software (e.g., MRI, JDE, Yardi, or similar).
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Thrives in a collaborative, detail-oriented team environment where accuracy, ownership, and continuous improvement are core values.

Preferred Skills:

• Experience using AI tools (e.g., Claude, ChatGPT, Microsoft Copilot) in a professional workflow.
• Ability to prompt AI agents effectively to produce lease abstracts, billing drafts, or variance analyses.
• Comfort reviewing, validating, and correcting AI-generated outputs before final submission.
• Interest in helping shape and document AI-assisted workflows as the team scales this capability.

The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $65,000 to $75,000.

Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Acadia Realty is an Equal Opportunity Employer - Acadia Realty is an Equal Opportunity Employer - Veteran/Disability