Administrative Assistant III - District 3/Rolling Meadows

Should you have any questions concerning: the Administrative Services Bureau, please call View phone number on click.appcast.io oremail to View email address on click.appcast.io Legal hiring for State Attorneys can be directed to Careers At Cook County State's Attorney Office Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve. Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service. Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness. By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County. Explore our current openings below and find where you fit in our mission to pursue justice and serve the public. To do justice in the pursuit of thriving, healthy, and safe communities. Administrative Assistant III – District 3/Rolling Meadows Job Title: Administrative Assistant III/District 3 (#481) Reports to : Office Manager Grade :13 Level: Entry (This may vary for internal candidates) Location: Rolling Meadows Courthouse/2121 Euclid Ave, Rolling Meadows, Il Bureau: Administrative Services Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m. Primary Function: To provide administrative support to the Assistant State’s Attorneys assigned to the Rolling Meadows Courthouse. Physical Requirements: Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles. Duties and Responsibilities: Answer general questions from the public and provide the proper information and resources. Time date stamp and initial all incoming mail / packages. Type subpoenas, motions, answers and other correspondence as required. Input all discovery requests through NICE. Proofread and sort documents. File all necessary paperwork. Answer phone, transfer to appropriate individual and take messages. Type information, indictments and arraignment letters Run time sensitive, confidential criminal background checks/reports. Enter and update case information in CRIMES and other various databases. Make copies, mail, scan, fax, and email documents. Sort and distribute mail. Maintain confidentiality of information and systems. Interact with State’s Attorney’s Office employees and personnel of outside agencies. Perform additional duties and responsibilities as assigned. Qualifications: Required: The candidate must have excellent communication skills, both oral and written. Organizational skills and the ability to multi-task required. Proficiency in Microsoft Word and Excel applications required. Preferred: Knowledge of SharePoint, CRIMES, I-Clear, LEADS, and Clerks Typing speed of 50+ wpm. EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at #J-18808-Ljbffr Cook-County-State