Assistant Project Manager - Healthcare Facilities

Assistant Project Manager

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Our Program Management group is seeking an Assistant Project Manager to be part of our project team for a large healthcare client in Philadelphia, PA. In this role you'll be working alongside other Project Managers, APMs on the Jacobs team, client staff, and contractors.

Responsibilities:

• Review submitted RFI's and submittals from the contractor as required for designated/assigned spec-sections. Once submittals and RFI's are sent to the design team support tracking durations and ensure items that are approved in an agreed upon time frame
• As potential questions and issues are identified, follow-up with respective stakeholders and ensure information is being accurately provided to contractor, and design team to ensure project is moving forward
• Ensure that the proper CHOP stakeholders are reviewing and authorizing answers
• In support of various PMs and within assignment, monitor and maintain tracking logs including RFIs, submittals, PCIs and COs, program change requests (PCR's), and non-conforming work (NCW). Coordinate with contractor weekly and ensure that all items are closed as required to maintain project schedule. If items exceed the specified turnaround time and are aging, recommend and potentially organize a stakeholder meeting to address the outstanding issues
• Work with owner, design team, and field team project managers and field team members to assist with developing and reviewing Mock-ups, and first work inspections (as required)
• Perform weekly walks with team and review work activities for quality and safety with field team

Change Management:

• Working with the SPM and PM, and contingent on cost review complexity, and assisting in checking estimates, and budget numbers
• Participate in change order review and negotiations, make site visits to review PCOs scope of work along with field conditions
• For time & materials and not-to-exceed work, the APM/PE will assist with monitoring daily/hourly (if necessary) the workforce and classification along with scope, materials and equipment delivered/removed specific to task. If issues are observed, they will escalate accordingly to the SPM/PM
• Using the owner's financial controls system, assist with data entry along with maintaining, monitoring, and managing change management reports
• Engage at various levels as directed by project team leaders supporting tracking, reviewing, maintaining (or ensure document controls are in place and being maintained) pertinent project documents including: As-Builts, O&Ms, Regulatory Permits and Approvals/Signoffs, PICRAs, ILSM
• Assist with tracking and gathering project documents to support field staff related to quality issues and assurances for each phase of work
• As requested, general document investigative deep dives as needed and directed by SPM/PMs
• Support in developing, filing and maintaining meeting minutes, notes, and key project data
• Assist various team members in developing slides, reports, documentation for reporting out

Here's what you'll need:

• Bachelor of Science in Architecture, Engineering discipline or Construction Management
• Minimum 5 years of experience working on large building construction
• Strong working knowledge of contract management, project delivery methods, change management, schedule and budget oversight, building systems/components and technology
• Experience with client facing relationships
• Proficient Microsoft Office Suite, specifically MS Excel
• Willing and able to work at the client's site with the program team Monday-Friday

Ideally, you'll also have:

• Experience with software such as Bluebeam, Primavera, and e-Builder
• U.S. healthcare facility or other medical facility construction experience

Posted Salary Range: Minimum $115,000.00. Upper $120,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Locations

Philadelphia - Pennsylvania - United States