Account Coordinator

The Planet Group is seeking an Account Coordinator to join one of our well-known global pharmaceutical clients.
Pay: $ /hr depending on experienceLocation: Hybrid in Irvine, CA(T-TR onsite)Account Coordinator Responsibilities:Managethe day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervisionKeepSupervisor advised of up-to-date details of projectsUnderstandthe details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budgetTroubleshootto ensure schedules are metAssurethat all Agency paperwork, estimates, billing, and timelines are correctly completed and filedManage delegated projects from start to finish with minimal Supervisor supervisionPrepareprojects for submission to Client and Medical/Regulatory regarding references and other supporting documentationCoordinatewith Client and Medical/Regulatory regarding cycling and approval of projectsReviewClient and Medical/Regulatory changes with Supervisor to determine actionInterfacewith Client regarding deliveries, scheduling, project estimates and other miscellaneous issuesAssistSupervisor in providing input for Creative Team and participates in creative development sessionsHandleprojects and monitorexpenditures for assigned Client projectsDeveloptimely and accurate project estimates with input from Traffic, Creative, Production and other Agency DepartmentsSupply Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expendituresProvidebudget guidelines to Creative and Production Teams on assigned projectsWorkwith Traffic/Project manager and Creative team to control costs and stay within budgetResponsible for the initiation and maintenance of all documentation required for effective account managementGatherall pertinent information and develops complete and accurate project requisitions.Create, update, and distributeClient and Agency status reports on a regular basis in accordance with account needsWriteand distributedetailed conference reports for Client and Agency meetings on a timely basisCreateother documents in accordance with account needsAssistSupervisor with administrative work such as opening jobs, reports, archiving, and organizing filesAccount Coordinator Qualifications:Experience and education equivalent to a B.A.3-5 years professional experience in finance, advertising or a service business disciplineAbility to prioritize, review the work of others and work in a fast-paced, rapidly changing environmentSpecial project handling and multi-taskingExcellent interpersonal and communication skills, both written and oralMust be a self-starterAbility to work independently and exercise sound judgement and discretion in the handling of sensitive confidential mattersWell-versed computer skills in business applicationsExhibit potential for continued career growthUnderstanding of the client's businesses, culture, and financial processes