Accounts Receivable Coordinator

Job Description

Job Description

The Accounts Receivable Coordinator handles cash applications and works with the Accounting Team and Sales Department assisting with customer contracts, resolving account discrepancies and AR collections. Additionally, this Coordinator is interested in learning and supporting the Company tax accounting processes. We are a hybrid company working 3 days in our Bristol, PA office including Tuesdays, our anchor day.

Come work for a nationally certified Great Place To Work Company since 2018!

WHAT YOU WOULD BE DOING

• Responsible for assigned customer Accounts Receivable collections
• Ability to learn and then eventually support the Senior Accountants including preparing and filing sales and use tax returns, ensuring multi-state compliance, reconciling tax accounts, managing exemption certificates, assisting with audits, maintaining tax systems, researching taxability, and resolving tax-related issues
• Notation of all collection efforts in the current accounting system
• Backup for handling the A/R Deposits
• Prepare, post, verify, and record customer payments and transactions related to AR
• Send invoices and/or statements to customers when required
• Execute credit checks for all offices
• Manage customer setups including assisting in completing customer forms
• Backup for executing the release of lien waivers
• Determine amounts to be written off and notify the appropriate contact to write-off
• Communication with collection companies
• Identify when refunds are required and appropriately gather information for refund process
• Follow escalation policy when amounts are past due
• Responsible for accessing portals for certain clients to determine pay date
• Monitoring AR email inbox and resolving any issues
• Responsible for customer credit card processing
• Sending statements to salespeople/customers showing amounts due

MINIMUM REQUIREMENTS TO APPLY

• Associates or Bachelor’s degree in Accounting
• At least 3 years of recent and relevant AR accounting experience
• Proficient in Microsoft Office Suite, especially Excel and accounting software programs
• Interest and exposure to tax accounting
• Excellent customer service skills
• Professional phone etiquette
• Excellent verbal and written communication skills
• Ability to operate related office equipment, such as computers and copier
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and attention to detail

COMPETENCIES YOU SHOULD HAVE

• Mathematical Skills
• Customer Orientation
• Problem Solving
• Productivity
• Teamwork
• Interpersonal Skills

The pay range is $56,000-$66,000/year plus bonus based on relevant experience

Our Company takes innovation in our industry very seriously, and there’s nothing like the feeling of being revolutionary. What we like most, though, is making things happen – getting results in creative ways. We know this kind of approach takes top candidates, so we offer a highly competitive compensation and benefits package including:

WHAT WE CAN OFFER YOU:

• A fully company funded Employee Stock Ownership Plan (ESOP) retirement plan
• 401(k) Retirement Program and Company Match
• Medical & Prescription Drug
• Dental
• Voluntary Vision
• 15 Paid Time Off days, 5 Volunteer Paid Time Off and 10 Holidays per calendar year
• FREE Short & Long-Term Disability
• FREE Basic Life/AD&D
• Voluntary Supplemental Life insurance
• Flexible Spending Accounts (Health Care and Dependent Care)
• Employee Assistance Program
• Health Advocate
• Tuition Reimbursement

OUR CORE VALUES

SAFETY: The safety of our associates, customers, and partners is part of the DVL culture and a Core Value.

CARING: We care about the success of our customers, our partners, our associates, and our company.

COLLABORATION: Working with the team to achieve the best outcome, which is critical to our success.

CREATIVITY: Being creative with ideas to improve the way we do things.

INTEGRITY: We are not afraid to do the right thing.

PROFESSIONALISM: Professional behavior is a cornerstone of our business.