Assistant Procurement Manager

This Jobot Job is hosted by: Ellie Staver
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $60,000 - $75,000 per year

A bit about us:

A prestigious law firm with a strong reputation for excellence and innovation is looking for an e-Billing Coordinator to join their team. Their team is committed to delivering outstanding legal services while fostering a supportive, collaborative, and forward-thinking work environment. With a central downtown location, access to modern amenities, and a culture that values both professional growth and work-life balance, they offer the perfect setting for top talent to thrive.

Why join us?

• Hybrid work model offered after 6 months— enjoy a flexible schedule with three days in the office and two remote.
• Robust benefits package including medical, dental, vision, and life insurance, along with telehealth support and wellness resources.
• Additional coverage options such as short- and long-term disability, parental leave, and HSA contributions (based on medical plan selection).
• 401(k) plan with employer enrollment available after 30 days.
• Centrally located office in a downtown area, with employer-covered parking or public transit pass options.
• Complimentary access to an on-site fitness center.
• Enjoy a modern employee lounge featuring virtual games, pool, shuffleboard, and more for relaxation and team connection.

Job Details

Key Responsibilities:

• Enter and maintain client account information in the billing system.
• Oversee and troubleshoot electronic billing processes, including submitting invoices and resolving rejections; manually process billing when automated systems are unavailable.
• Prepare and submit client budgets, accruals, and account summaries for electronically billed clients.
• Manage work-in-progress tasks, such as time transfers, adjustments to fees or expenses, editing billing data, and updating client contact details.
• Ensure accurate and timely review and delivery of billing statements and drafts.
• Maintain internal billing logs and monitor invoice distribution timelines.
• Coordinate communication around billing with internal teams including attorneys, administrative staff, and collections.
• Process invoice corrections, reprints, and voids as necessary.
• Support accounts receivable efforts and generate periodic work-in-progress reports.
• Assist the broader accounting team during peak periods like month-end and year-end closings.

Qualifications:

• High school diploma or equivalent required.
• At least 2 years of billing experience in a professional services or legal environment.
• Familiarity with billing systems such as Elite 3E and electronic billing platforms (e.g., Collaborati, CounselLink, LegalExchange, TyMetrix, etc.) strongly preferred.
• Comfortable working with billing guidelines and financial documentation.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organizational skills, and the ability to identify and resolve discrepancies.
• Capable of handling basic financial calculations (percentages, ratios, etc.).
• Excellent communication and interpersonal skills; able to collaborate across teams and levels of the organization.
• Availability to work full-time, with flexibility for additional hours during high-volume billing cycles.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy