Deputy Procurement/Contracts Manager

Job Description

Job Description

Position Summary

The Deputy Procurement/Contracts Manager supports the Procurement/Contracts Manager in the execution and oversight of the organization's procurement and subcontracting program in compliance with the Federal Acquisition Regulation (FAR), Department of Energy Acquisition Regulation (DEAR), and the approved purchasing system.

This position is a working supervisor role that awards and administers subcontracts and POs and provides day-to-day leadership to procurement personnel and ensures subcontracting activities are compliant, auditable, and aligned with DOE mission requirements.

Key Responsibilities

• Support management of procurement lifecycle activities including acquisition planning, solicitation, evaluation, negotiation, award, administration, and closeout.
• Ensure compliance with FAR, DEAR, DOE directives, and internal procurement procedures.
• Review and approve procurement documentation, including price reasonableness determinations, sole source justifications, and source selection records.
• Assist in acquisition strategy development, including contract type selection and evaluation methodologies.
• Oversee subcontract administration activities, including modifications, funding actions, and closeout.
• Ensure proper flow-down of required FAR/DEAR clauses.
• Support audit readiness and compliance with DOE procurement system reviews (e.g., PERT/CPSR).
• Serve as an interface with DOE Contracting Officer (CO), internal project teams, and functional organizations (e.g., Finance, Quality, Legal), and will attend and present at periodic ETEBA or other small business conferences.
• Provide leadership, training, and guidance to procurement staff, support workload management and performance oversight.
• Act on behalf of the Procurement / Contracts Manager, as delegated.

Required Qualifications

• Bachelor's degree in Business, Supply Chain, Contracts, or related field. Education beyond Bachelor's may be used as experience at company discretion.
• Minimum 10 years of federal procurement/subcontracting experience. Additional experience may be used to meet education requirements at company discretion.
• Demonstrated experience working under FAR/DEAR within a DOE or federal contractor environment.
• Experience supporting an approved purchasing system.
• Working knowledge of contract types, source selection, and cost/price analysis.

Preferred Qualifications

• Experience supporting DOE programs (e.g., Environmental Management).
• Experience with DOE procurement system reviews (Procurement Evaluation & Re-engineering Team (PERT) or CPSR).
• Familiarity with Deltek Costpoint or similar systems.
• Professional certification (e.g., NCMA CPCM or CFCM).

Key Competencies

• FAR/DEAR compliance and audit readiness
• Leadership and team development
• Strong written and verbal communication
• Negotiation and problem-solving
• Decision-making and risk management

Authority & Accountability

• Exercise delegated procurement authority in accordance with company policy.
• Accountable for compliant, documented, and auditable procurement actions.
• Supports timely execution of procurements critical to project performance.

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.

Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person "buddy system"), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.

Ability to perform primary office duties including heavy computer usage. In some cases, radiological training may be required.

The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

REAL ID:

For all enrollment appointments and NBIS background investigations, federal law mandates (specifically FIPS-201-3) the use of only REAL ID Compliant State-Issued Identification or Driver's Licenses.

"Departments and Agencies SHALL ensure that driver's licenses and ID cards presented by applicants comply with [REAL-ID] when required pursuant to DHS regulations. [6 CFR 37.5]."