Proposal Coordinator

Proposal CoordinatorBig challenges need bold thinkers. If you're someone who sees problems as opportunities, you'll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we've tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.At RESPEC, you'll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you'll fit right in.We do not accept unsolicited resumes from third-party recruiters.Job DescriptionRESPEC is searching for a full-time Proposal Coordinator to join our team! We continue to grow as we design innovative, world-class projects using state-of-the-art technologies. If you have an eye for detail and enjoy working with a variety of business development staff, this is the position for you. Available locations include: Rapid City, SD, Denver or Colorado Springs, CO, Fort Myers, Tampa, or Sarasota, FL, Bozeman or Helena, MT, San Antonio or Richardson, TX, and Pipersville, PA. Remote work acceptable.About the role:The Proposal Coordinator leads and manages the full proposal development lifecycle, including planning, coordination, and submission. This role oversees schedules, tools, materials, and compliance, while guiding teams on strategy, win themes, and messaging.The Proposal Coordinator collaborates closely with subject matter experts, subcontractors, and partners to develop high-quality, compelling proposals. This role also ensures consistency through effective template management, maintains proposal libraries and databases, and drives efficient, on-time submissions through strong organization and communication skills.Oversee the full proposal life cycleSchedule, host, and attend meetings to coordinate team responsibilities, document deliverables, and development timelinesSet up proposal documents and page layoutAssist with outreach to subconsultants and prime consultantsResearch the internet and internal databases for proposal contentSupport the writing process with research, synthesis, collaboration, and reviewEnsure proposals are compliant and submitted on timeMaintain a database of proposals and boilerplate languageGuide technical team in identifying win themes and strategySupport client and opportunity data maintenance in salesforceOther duties as assignedQualificationsOur ideal candidate will possess the following qualifications:Bachelor's degree or higher from an accredited institutionMinimum five years of experience coordinating proposals in the AEC industryExcellent verbal and written communication skillsStrong project coordination, organization and time management skills with ability to manage multiple projects and deadlinesDetail-oriented with emphasis on quality and accuracySelf-motivated and flexibleExperience in overseeing and managing documents and databasesStrategic thinker who can link daily activities to broader goalsProficient with MS OfficeMust possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.Preferred, but not required qualifications:Experience in a writing-related field and using AIExperience in graphic design and page layout using Adobe productsExperience in business development practices and salesforceAdditional InformationCompensation: Typical salary range for this position is $65,000 to $75,000. Compensation for the role will depend on several factors, including a candidate's qualifications, skills, competencies, location, and experience and may fall outside of the range shown. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.All your information will be kept confidential according to EEO guidelines.