Office Administrator

Job Description

Job Description

We are looking for an energetic and trustworthy individual to quarterback a variety of office administration responsibilities.  This role includes maintaining an organized office within a growing and energetic environment while taking lead roles on firmwide internal initiatives. 

Roles and responsibilities include, but not limited to:

1. Executive Assistant

a) Email coordination – reviewing what’s relevant and prioritizing

b) To-Do/Follow Up Reminders – I said I would get back to so and so by x day, making sure its done

c) Calendar Appointment Organization – avoiding stacking appointments, finding time for priority meetings

d) Travel – bookings certain travel items, remember preferences (airlines/seating/hotels/etc)

2. Sales Support

a) Note taking on prospect calls

b) Filling out proposal template based on Partner feedback   

c) Drafting Engagement letters from templates

3. Office Administration

a) Acting as virtual “front desk” – answering mainline, accepting deliveries, greeting clients (rare)

b) Supply Ordering and Inventory – refreshments, snacks, notebooks, printer supplies, etc.

c) Coordinating certain team activities – lunches, team building events, etc.

4. AP/AR Bookkeeping – More of a plus than a requirement

a) Following up on outstanding invoices

b) Collecting and organizing invoices for the firm to pay

c) Booking template entries into Firm general ledger

Gryphon is a rapidly expanding boutique accounting firm located in Beachwood, Ohio. We provide services to private equity, venture capital, hedge funds, and public funds registered with the SEC. We work with over 200 investment funds employing a variety of investment strategies. This is a truly unique opportunity as Gryphon is the only adviser in Northeast, Ohio that provides a full suite of accounting and tax services specifically to the investment company industry.

Company Description

Gryphon is a rapidly expanding boutique accounting firm located in Beachwood, Ohio. We provide services to private equity, venture capital, hedge funds, and public funds registered with the SEC. We work with over 200 investment funds employing a variety of investment strategies. This is a truly unique opportunity as Gryphon is the only adviser in Northeast, Ohio that provides a full suite of accounting and tax services specifically to the investment company industry.