Document Controller

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.Job DescriptionThe Document Controller Business Analyst (1 of 3) is responsible for supporting the development, management, and maintenance of documents and records across the Authority, ensuring the ongoing compliance, success and integrity of the Document Control System (DCS). This role supports the Authority by ensuring the timely, accurate, and efficient handling of all project documentation and data, aligning with quality standards and project-specific procedures. The Program Document Controller plays a critical role in version control, traceability, and the integrity of controlled documents throughout the project lifecycle. Additionally, the incumbent assists in developing and maintaining DCS-related policies, procedures, and training materials, ensures seamless integration with other document management systems, and trains state personnel to use the DCS in alignment with organizational goals effectively. This position is vital to ensuring document control operations are consistent, efficient, and compliant with regulatory and program requirements.Position ResponsibilitiesEstablish and maintain document control systems and workflows for document submissions, approvals, and distributionAssist with the initial setup and configuration of the DCS, including defining project requirements, selecting the appropriate platform, designing folder structures and metadata, developing naming conventions, configuring automated workflows, and establishing user roles and permissions to ensure a structured, secure, and efficient document management environment.Receive and log incoming documents from contractors, consultants, and internal teams into the DCS, ensuring all metadata, such as title, number, revision, discipline, and originator, is accurate and completeMaintain master copies of all project-related documents, maintain version control, track revisions, and ensure correct formatting and naming conventions for technical and project documentsCollaborate with client staff, contractors, consultants, internal stakeholders and the public to ensure timely submission and retrieval of required documentationsEnsure compliance with document control standards, QA/QC protocols, and regulatory requirementsProvide training and support to team members on document control processes and tools to utilize the Document Control System (DCS) successfullyGenerate reports on document statuses, tracking submittal turnaround times, escalating review bottlenecks, and maintaining dashboards or trackersResearch, review, and analyze the effectiveness and efficiency of existing processes and develop strategies for enhancing or further leveraging these processesAssist in the development of standardized policies, procedures, templates, and tools for consistent document control practicesEnsure all documents are audit-ready and compliant with project standardsAssist with document control training activities, including but not limited to onboarding new staff, providing user support, leading system-specific micro-training, etc.Assist and ensure compliance with the Authority’s ISO 9001:2015 certification, audits, and recertifications; ensure compliance with contractual, legal, and regulatory standards (e.g., ISO 9001, FHWA, FTA), and support conducting audits to verify document traceability and version controlMonitor document retention schedules and support legal holds, FOIA/public records requests, and third-party audit responsesOther related duties may be assignedBasic Job RequirementsAccredited four (4) year degree or global equivalent in applicable field of study and eleven (11) years of work-related experience or a combination of education and directly related experience equal to fifteen (15) years if non-degreedOther Job RequirementsAt least Six (6) years of experience in Document Control, Records Management, Compliance, or relevant experience out of 10 years required with a degree; or, at lest 10 years of work experience in Document Control, Record Management, Compliance if non-degreedDemonstrated proficiency document control and records management systemsWorking knowledge of office administrationProficiency with Microsoft Office SuiteStrong organizational, analytical, written, and verbal communication skillsAbility to work effectively both independently and as part of a multidisciplinary teamPreferred QualificationsProject related experience in the engineering, procurement, fabrication, and construction (EPFC) industryWe are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.To be Considered Candidates: Must be authorized to work in the country where the position is located.Salary Range: $87,000.00 - $162,000.00Department:Mission Solutions Group Management