Receptionist/Admnistrative Assistant

Job Description

Job Description

Receptionist / Administrative Assistant

Legacy Staffing Solutions
Bakersfield, CA
$17.00–$18.00 per hour, depending on experience
Full-Time | Monday–Friday

About Legacy Staffing Solutions

Legacy Staffing Solutions is a full-service staffing and workforce solutions company connecting talented individuals with employers throughout a variety of industries. Our team believes in building meaningful relationships with our employees, candidates, and clients. We value integrity, ownership, reliability, teamwork, respect, and providing excellent service. We are looking for a dependable, organized, and professional Receptionist / Administrative Assistant to join our Bakersfield office.

About the Position

This is a hands-on administrative position in a busy staffing environment. The right person must be comfortable managing multiple responsibilities throughout the day, communicating with employees and applicants, handling confidential documents, and following through on assignments. We need someone who can listen to instructions, stay organized, accept feedback professionally, meet deadlines, and take ownership of their work.

Key Responsibilities

• Answer and direct incoming phone calls professionally
• Monitor and respond to the company office cell phone
• Communicate with employees regarding work-related questions, attendance notifications, timesheets, and other routine matters
• Greet applicants, employees, clients, and visitors professionally
• Assist with new-hire onboarding paperwork and documentation
• Review onboarding documents for completeness and organization
• Perform accurate and timely data entry
• Scan, copy, upload, organize, and file documents
• Maintain organized applicant and employee records
• Respond to emails and take accurate, detailed messages
• Assist with scheduling interviews, appointments, and onboarding
• Follow up with applicants and employees when information or documentation is needed
• Keep track of assigned tasks and ensure they are completed by the required deadline
• Handle multiple assignments and changing priorities throughout the day
• Maintain confidentiality when working with sensitive applicant and employee information
• Provide general clerical and administrative support to management and staff
• Assist with other office responsibilities as needed

What We Are Looking For

The ideal candidate is:

• Dependable and punctual
• Highly organized and detail-oriented
• Professional and friendly on the phone and in person
• Able to communicate clearly and professionally
• Comfortable working with computers, email, documents, and data entry
• Able to follow instructions carefully and accurately
• Able to multitask and prioritize responsibilities
• Able to complete assignments on time without constant reminders
• Coachable and receptive to instructions, corrections, and constructive feedback
• Able to remain calm and professional when priorities change or the office becomes busy
• Willing to ask questions when clarification is needed
• Responsible and willing to take ownership of mistakes and assignments
• Respectful when communicating with applicants, employees, clients, coworkers, and management
• A team player with a positive, helpful attitude

Bilingual English/Spanish is a plus, but not required.

The Person Who Will Succeed Here

This position is a good fit for someone who enjoys staying busy and helping people while keeping an office organized. We are looking for someone who can be given a task, understand what needs to be accomplished, ask questions when necessary, and follow through until the work is completed accurately and on time. Because we work directly with applicants, employees, and clients, professionalism, confidentiality, reliability, patience, and respectful communication are extremely important.