Executive Assistant

About The Role We are looking for a proactive and ambitious Executive Assistant to join our NYC office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized, resourceful, and adept at managing diverse administrative and executive responsibilities. This role requires exceptional communication skills, a keen sense of discretion, and the capacity to excel in a dynamic and rapidly changing setting. The Executive Assistant will report to an EVP, primarily supporting three senior executives while also extending support to additional Business Development leaders. Responsibilities Calendar & Priority Management: Manage calendars for Business Development leaders, prioritizing high-impact meetings, client interactions, and internal alignment Team Coordination & Communication: Act as a central point of coordination across the Business Development team and cross-functional partners, ensuring clear communication and follow-through Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and logistics, aligned with team schedules and priorities Scheduling & Meeting Execution: Organize internal and external meetings, including client meetings and team sessions Document Coordination: Track key documents, approvals, and signatures in partnership with internal teams (e.g., legal), ensuring timely execution Project Support: Provide administrative support for Business Development initiatives, as needed Expense Management: Process expenses in a timely and accurate manner Office Management : Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment Ad Hoc Support: Assist with additional tasks and priorities as they arise across the Business Development team Qualifications 2+ years of experience in an administrative or executive support role Exceptional organizational and time management skills with strong attention to detail Experience managing competing priorities Strong written and verbal communication skills High level of discretion, judgment, and integrity Proactive, resourceful, and solutions-oriented mindset Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) Experience supporting multiple executives or a growing team is a strong plus NYC-based role requiring 5 days per week in-office, with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership Benefits and Perks We offer competitive compensation and benefits designed to support you inside and outside of work: Training / Professional development opportunities 401(k) with 4% company match Summer Fridays Flexible remote/hybrid work options Paid parental leave Team lunches, events, and stocked kitchens Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore Medical, dental, and vision coverage Company-paid life and long-term disability insurance ADA Accommodation Statement Solar Landscape is an Equal Opportunity Employer. We are committed to providing reasonable accommodations to qualified applicants and employees with disabilities. If you need a reasonable accommodation to participate in the application or interview process, please contact us at View email address on click.appcast.io. #J-18808-Ljbffr