Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join our team in Newark, New Jersey in a contract-to-permanent capacity. This role is ideal for someone who can stay organized, communicate clearly, and manage multiple priorities while supporting accurate billing and accounts receivable activities. The successful candidate will work closely with internal teams and clients to ensure invoices, account adjustments, and collections are handled efficiently and professionally.

Responsibilities:
• Prepare and issue invoices based on contract terms and established billing milestones, including manual billing when needed.
• Examine new agreements to confirm billing instructions are set up accurately and aligned with client requirements.
• Process account updates such as credits, write-offs, and other billing adjustments with close attention to detail.
• Address accounts receivable questions promptly and provide timely follow-up to resolve billing-related concerns.
• Monitor aging reports, track overdue balances, and conduct collection outreach to support timely payment.
• Produce spreadsheets, billing summaries, and other reports to support financial tracking and decision-making.
• Apply sound judgment when reviewing billing data and follow company policies and procedures in daily work.
• Partner with leadership, finance, and technology teams across locations to support smooth billing operations and client service.
• Respond quickly to client needs and internal requests related to invoicing, receivables, and account support.• Associate or Bachelor’s degree preferred, ideally in Accounting, Finance, Business, or a related field.
• Experience with billing, accounts receivable, collections, and invoice processing in a detail-focused setting.
• Ability to manage several tasks at once while maintaining accuracy in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact effectively with clients and internal teams.
• Proficiency in preparing reports, working with spreadsheets, and using computerized billing systems.
• Knowledge of manual invoicing, credit memos, account adjustments, and receivables follow-up.
• Strong organizational skills, effective time management, and the ability to work independently as a self-starter.