Administrative Coordinator

Job Description

Job Description

We are looking for a Process/Workflow Documentation Speciliast to join a contract assignment supporting business process documentation initiatives. This contract role will partner with accounting and operations stakeholders to capture how work is performed and turn that information into organized, easy-to-follow documentation. The ideal candidate is comfortable participating in meetings, synthesizing details from multiple teams, and producing clear process materials that improve consistency and visibility across daily operations.

Responsibilities:

• Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details.

• Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials.

• Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools.

• Prepare structured policies and standard operating procedures that support consistency and operational clarity.

• Keep internal documentation accurate, organized, and current as process details are gathered and refined.

• Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements.

• Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams.

• Prior experience creating process documentation, workflow maps, or procedural guides in a business environment.
• Proficiency with Visio or similar software used for diagramming and visual process mapping.
• Strong written communication skills with the ability to present complex information in a clear, organized format.
• Ability to gather information from stakeholder conversations and translate it into structured documentation.
• Solid organizational skills and attention to detail when managing multiple documents and revisions.
• Background in accounting, operations, business analysis, or process improvement is preferred.
• Experience with administrative support activities such as scheduling, calendar coordination, or handling inbound communications is a plus.