Certified Payroll Specialist

$33 - $38 per hour

LHH US

Certified Payroll Specialist

Location: Pasadena, CA

Pay Rate: $33-38/hour, based on experience

Employment Type: Contract-to-Hire

Schedule: Monday-Friday | 7:00 AM-4:00 PM or 8:00 AM-5:00 PM
We are looking for a detail-driven Certified Payroll Specialist to support construction-related certified payroll operations. This role plays a key part in ensuring payroll accuracy, compliance, and timely reporting while partnering with internal teams, contractors, and subcontractors.

Primary Responsibilities

Process weekly certified payroll for employees, including uploads, validations, and report distribution

Review and process subcontractor certified payroll submissions for compliance and completeness

Maintain organized certified payroll records and project documentation

Serve as a primary contact for certified payroll inquiries from prime contractors and subcontractors

Monitor and manage incoming emails related to contracts, payroll reporting, and project details

Track and update project information using Excel spreadsheets

Assist with certified payroll project start-up documentation and onboarding

Support preparation of union reports, status letters, and compliance-related documentation

Provide backup assistance for certified payroll reporting and distribution as needed

Perform general administrative tasks such as filing, copying, and record management

Complete additional duties as assigned by the Certified Payroll Manager

Qualifications & Experience

Minimum of 2+ years of union payroll experience (construction payroll experience preferred)

Prior certified payroll experience strongly preferred but not required

At least 2 years of high-volume data entry experience with a strong emphasis on accuracy

Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word

Strong 10-key skills with demonstrated accuracy

Proven customer service skills with professional and courteous communication

Ability to manage multiple priorities with overlapping deadlines

Comfortable working in a fast-paced, deadline-driven environment

Excellent verbal, written, and interpersonal communication skills

Strong ability to learn new systems and adapt quickly

Willingness to work overtime or weekends as business needs require

Preferred Systems Experience

Familiarity with LCP Tracker and DIR reporting

Pay Details: $33.00 to $38.00 per hour
Search managed by: Allison Lau
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Vacancy posted 1 day ago

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