Accounting Administrative Assistant

Job Description

Job Description

Stay Organized. Support the Team. Keep Accounting Moving.

Lynd Management Group is seeking a dependable and detail-oriented Accounting Administrative Assistant to support the Accounting Department’s daily operations.

This position performs a variety of administrative and accounting-support duties, including processing invoices and check requests, preparing financial packages, assisting with audit requests, coordinating mail, and supporting month-end close activities.

The ideal candidate is organized, analytical, dependable, and comfortable working independently while managing multiple deadlines.

For more than 40 years, Lynd has brought an ownership-focused perspective to multifamily property management. Our core values— Balance, Authenticity, Servant Leadership, Innovation, and Community —guide how we serve our employees, clients, residents, and properties.

• Process check requests, payments, and invoices as needed.
• Enter invoices accurately into the applicable accounting system.
• Order and maintain office and department supplies.
• Assist with scanning and processing property deposits.
• Help prepare and maintain utility spreadsheets.
• Assist the Accounting team with audit requests and supporting documentation.
• Respond to vendor inquiries as assigned.
• Prepare overnight packages and daily outgoing mail.
• Sort, scan, and distribute incoming mail to the appropriate accountants or properties.
• Prepare property cover sheets and compile financial packages during month-end close.
• Distribute completed financial packages to ownership groups within required deadlines.
• Upload or copy financial statements to applicable ownership platforms.
• Assist with operational requests during month-end close.
• Coordinate and prepare lender draw requests for submission.
• Maintain financial distribution lists and property tracking reports.
• Run variance reports and save them in the appropriate property files.
• Provide additional administrative support to the Accounting team as needed.

• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Strong Excel skills are a plus.
• Excellent organizational and time-management skills.
• High degree of accuracy and attention to detail.
• Strong analytical and critical-thinking abilities.
• Clear and professional verbal and written communication skills.
• Ability to work independently and prioritize competing assignments.
• Ability to meet deadlines, particularly during month-end close.
• Dependable attendance and consistent follow-through.
• Ability to maintain confidentiality and use appropriate discretion.
• Previous administrative or accounting-support experience preferred.

Eligible full-time employees may elect or participate in:

• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off, holiday pay, and a birthday paid day off
• Employee Assistance Program
• Apartment discount
• Employee referral bonus program
• 401(k) plan with company match
• Training and career-development opportunities

Benefits are subject to eligibility, enrollment requirements, applicable plan terms, and company policies.

If you are ready to bring your organizational skills, attention to detail, and dependable support to a collaborative Accounting team, we invite you to apply.

Reasonable accommodations may be provided to qualified applicants and employees with disabilities to perform the essential functions of the position. Applicants who require an accommodation during the application or hiring process should contact Human Resources.

Lynd Management Group, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other status protected by applicable federal, state, or local law.

Lynd Management Group, LLC participates in E-Verify and will provide the federal government with information from each employee’s Form I-9 to confirm authorization to work in the United States.

Any offer of employment is contingent upon satisfactory completion of a background check and drug screening, as permitted by applicable law.