Accounts Payable/Administrative Assistant

Job Description

Job Description

PURPOSE

Support the accounting manager in achieving this by managing accounts payable, maintaining accurate financial records, and providing administrative support to ensure smooth daily operations. The ideal candidate is organized, dependable, and comfortable working with accounting software such as QuickBooks and Ramp.  Address tight deadlines and other financial accounting activities, including posting journal entries and handling ad hoc requests. This role is perfect for an individual who is interested in finance and enjoys handling administrative responsibilities.

ESSENTIAL RESPONSIBILITIES & DUTIES

·         Process, verify, and complete daily and monthly invoices accurately and in a timely manner.

·         Reconcile accounts payable transactions and maintain vendor records.

·         Communicate with vendors to obtain invoices and ensure accurate company information.

·         Process payments, including checks, Ramp transactions, and wire transfers.

·         Assist the Accounting Manager and CFO with month-end closing activities and financial reporting.

·         Assist in the year-end 1099 process.

·         Perform other administrative and accounting duties as assigned.

·         Order and maintain office supplies by monitoring inventory levels and placing orders as needed.
·         Perform occasional errands, including post office visits, and purchasing office supplies to support office operations.

·         Minimum education: Associate degree in accounting preferred, or 2–5 years of related work experience.

·         Clear understanding of debits, credits, and accounts payable processes.

·         Proficiency in data entry, account reconciliation, and general ledger maintenance.

·         Experience with QuickBooks, Ramp, or similar accounting software preferred.

·         Strong attention to detail and ability to manage transactions accurately.

·         Excellent organizational and time-management skills.

·         Strong verbal and written communication skills, with the ability to interact professionally with vendors and team members.
·         Ability to work independently and collaborate effectively with team members. 

·         Willing to learn new systems and adapt to changing business needs.

Performing the job's responsibilities requires sitting, standing, walking, reaching with arms and hands, stooping, kneeling, and crouching. Vision abilities required by this job include close vision. The worker occasionally lifts, tugs, and pulls up to 25 lbs.