Administrative Assistant II

$20 - $25 per hour

Cynet Systems

Cambridge, MA

Job Overview:

Pay Range: $20.00hr - $25.00hr

Requirement/Must Have:

Prior office experience required. Intermediate to advanced knowledge of email calendar, word processing, and spreadsheets.
Competency using a variety of office computer software.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information.
Graduation from high school or its equivalent.
One year of academic experience.
One year of administrative experience.
One year of customer service experience.
Ability to adjust hours during busy periods.

Responsibilities:

Organizes and implements administrative systems and procedures.
Serves as principal source of information on unit, project, or program.
Gathers and maintains data for and assists in preparing reports.
Prepares and maintains financial, personnel, administrative, and student records.
Provides for smooth day-to-day flow of communications within the department.
Composes, proofreads, edits, and prepares correspondence, reports, and other materials.
Arranges for use of facilities and plans meetings, conferences, and seminars.
Oversees and implements exam accommodations for qualified students with registered testing accommodations.
Serves as the primary point of coordination for students with higher-need and complex testing accommodations.
Handles front desk and check-in desk responsibilities and provides customer service to students and staff.
Manages space assignments, exam scheduling, and exam packet preparation.
Greets and welcomes visitors and directs them to the appropriate location.
Collaborates with campus partners to plan, implement, and troubleshoot higher-need testing accommodations.
Coordinates technology and special formats for exams through the testing center.
Maintains testing policies and procedures for all assessments administered.
Provides support for testing center exam management system to faculty and students.
Directly proctors exams and monitors test rooms during administration.
Collects, checks, and counts completed exams.

Nice to Have:

Knowledge of general academic policies and procedures.
Knowledge of basic functions of computer equipment and applications.
Knowledge of basic recordkeeping and administrative practices.
Knowledge of document filing systems. Skills: Strong verbal and written communication skills.
Ability to quickly learn general and specialized software applications.
Sound judgment and discretion.
Proactive and highly organized with strong attention to detail.
Ability to provide clear and concise instructions.
Ability to interact with the public in a tactful and courteous manner.
Ability to maintain confidentiality of sensitive information.
Ability to maintain accurate records.
Ability to count quickly and accurately.

Qualification And Education:

High School Graduate.

Physical Requirements(Due to nature of job, The candidate must have):

Ability to remain stationary and move around for extended periods. Ability to lift and move 50 lbs or more.

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Vacancy posted 4 days ago

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