Administrative Assistant II

Job Title

Pay Range: $20.00hr - $25.00hr

Requirement/Must Have:

• Prior office experience required.
• Intermediate to advanced knowledge of email calendar, word processing, and spreadsheets.
• Competency using a variety of office computer software.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information.
• Graduation from high school or its equivalent.
• One year of academic experience.
• One year of administrative experience.
• One year of customer service experience.
• Ability to adjust hours during busy periods.

Responsibilities:

• Organizes and implements administrative systems and procedures.
• Serves as principal source of information on unit, project, or program.
• Gathers and maintains data for and assists in preparing reports.
• Prepares and maintains financial, personnel, administrative, and student records.
• Provides for smooth day-to-day flow of communications within the department.
• Composes, proofreads, edits, and prepares correspondence, reports, and other materials.
• Arranges for use of facilities and plans meetings, conferences, and seminars.
• Oversees and implements exam accommodations for qualified students with registered testing accommodations.
• Serves as the primary point of coordination for students with higher-need and complex testing accommodations.
• Handles front desk and check-in desk responsibilities and provides customer service to students and staff.
• Manages space assignments, exam scheduling, and exam packet preparation.
• Greets and welcomes visitors and directs them to the appropriate location.
• Collaborates with campus partners to plan, implement, and troubleshoot higher-need testing accommodations.
• Coordinates technology and special formats for exams through the testing center.
• Maintains testing policies and procedures for all assessments administered.
• Provides support for testing center exam management system to faculty and students.
• Directly proctors exams and monitors test rooms during administration.
• Collects, checks, and counts completed exams.

Nice to Have:

• Knowledge of general academic policies and procedures.
• Knowledge of basic functions of computer equipment and applications.
• Knowledge of basic recordkeeping and administrative practices.
• Knowledge of document filing systems.

Skills:

• Strong verbal and written communication skills.
• Ability to quickly learn general and specialized software applications.
• Sound judgment and discretion.
• Proactive and highly organized with strong attention to detail.
• Ability to provide clear and concise instructions.
• Ability to interact with the public in a tactful and courteous manner.
• Ability to maintain confidentiality of sensitive information.
• Ability to maintain accurate records.
• Ability to count quickly and accurately.

Qualification And Education:

• High School Graduate.

Physical Requirements:

• Ability to remain stationary and move around for extended periods.
• Ability to lift and move 50 lbs or more.