Administrative Officer

Administrative Officer

Arlington County Department of Human Services' Economic Independence Division (EID) is seeking an Administrative Officer to lead its Financial & Administrative Support Services (FASS) Unit. This is a senior-level administrative and financial management position responsible for planning, directing, and coordinating the fiscal, procurement and administrative operations of EID's suite of social services. This position exercises significant independent judgment and serves as a principal advisor on financial strategy, operational efficiency, and resource allocation.

Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Responsibilities

Specific duties include:

• Directing the development, implementation, and monitoring of a multi-source operating budget exceeding $100 million, ensuring compliance with County, state, and federal financial procedure and audit requirements;
• Overseeing budget formulation, justification, execution, and variance analysis;
• Managing, coaching and mentoring a small team of finance and administrative staff;
• Preparing and delivering budget presentations to senior leadership and governing bodies;
• Coordinating responses to a variety of financial and programmatic audits;
• Establishing and administering internal controls to ensure integrity of financial transactions and compliance with legal and regulatory requirements;
• Managing, tracking and reporting on $40 million in federal, state and other grants;
• Managing procurement, contract administration, accounts payable, and financial reporting functions;
• Ensuring audit preparedness and coordinates responses to internal and external audits;
• Planning, organizing, and evaluating the work of professional and administrative staff engaged in financial and operational functions; and
• Coordinating with County divisions, external partners, and oversight entities to ensure consistent application of financial policies and practices.

The ideal candidates will be able to:

• Establish and manage outcome-based performance measures and create processes and procedures, as needed, to streamline Division operations and services; and
• Understand the needs of EID and DHS clients and the community.

Qualifications

Minimum:

• Bachelor's degree in public/business administration, finance, accounting or related field; plus
• Significant and progressively responsible experience in program administration and/or management, which includes budget development and analysis, and/or reconciliation of accounts, and other administrative functions such as Human Resources, Procurement, program planning, grants management, and/or contracts management.

Substitution: Additional education may be substituted for experience. Additional experience may be substituted for education.

Desirables: Preference may be given to candidates with demonstrated experience in one or more of the following areas:

• Local government program experience involving the use of and accountability for State and Federal funds;
• Interpreting and applying procurement regulations;
• Developing or implementing human resources policies/programs and/or managing human resource information;
• Managing a team of finance and/or administrative staff;
• Coordinating the objectives and projects of various bureaus, programs, stakeholders and employees; and/or
• Analyzing productivity reports and/or monitoring compliance with legal, financial and grant provisions.

SPECIAL REQUIREMENTS

The applicant must possess, or obtain by the time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or the applicant must have the ability or willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite. If the applicant possesses or acquires a license, the applicant must authorize Arlington County to obtain, or the applicant must provide, copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

A pre-hire background check will be made on all candidates who are selected for employment. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

Completion of a state of Virginia Central Registry Check.

Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.

ADDITIONAL INFORMATION

Work Hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Some telework may be available based on workload and supervisor approval.

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.

Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. A resume may be attached; however, it will not substitute for a completed application. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions. In accordance with § 19.2-392.15, applicants are not required to provide information regarding sealed arrests, charges, or convictions in response to any questions or inquiries during the hiring process.

Required Skills

• Accounting
• Analysis
• Budgeting
• Computer Proficiency
• Interpersonal Skills
• Problem Solving
• Reading and Writing
• Strategical Thinking