Parts Supervisor

Title : Parts Supervisor

Purpose:

This position is responsible for maintaining the vehicle parts and lubrication inventory, providing technical assistance and direction to a group of assigned transit parts room clerks. Work includes: coordinating work assignments, monitoring workflows and ensuring timely parts room operations, maintaining quality standards, ensuring adherence to schedules and operating requirements, developing standard part kits for rolling stock, forecasting parts requirements, and working closely with buyers (and the procurement department) in the development of parts purchasing contracts to ensure compliance with federal requirements, local operating polices, and standards. Work requires incumbents to learn and transfer new and expanded knowledge and skills associated with the operation of parts inventory systems. Work also requires ensuring compliance with safety regulations and procedures. Work is performed under the general supervision of the Parts Manager and Director of Maintenance.

Tasks:

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, and/or new ones may be assigned at any time with or without notice.

Job Functions:
• Coordinate the work of and provide technical assistance to the Parts Manager
• Coordinate the work of and provide technical assistance to parts clerks maintaining parts inventories and receiving and issuing parts and supplies.
• Reviewing purchase requests for all garage locations.
• Maintains an accurate and effective parts inventory control system that includes a perpetual and/or annual physical inventory
• Evaluating inventory records while creating a strategy to maintain an appropriate inventory level.
• Analyzing purchasing records to allow for most economical (best value) purchasing methods.
• Incorporate premade parts kits into current inventory levels.
• Verifying vendor compliance with parts purchased.
• Assist with the development of Parts Bid specifications.
• Assist in evaluation of vendor bids to make recommendations on vendor selection.
• Assist in evaluating bus parts clerks.
• Collaborate with Parts Manager and recommend disciplinary actions up to and including termination of bus parts workers.
• Maintaining records and preparing required reports relevant to the operations of all parts departments.
• Evaluation of all parts and materials used to maintain vehicles.
• Completing parts related warranty claims.
• Creates annual Parts Department goals and budget, in alignment with the organization's financial and operational objectives.
• Assigns work in accordance with work operating requirements, workload demands and safety procedures; control and monitor workflow.
• Assist with responses to questions and provide advice on equipment components, parts and inventory requirements; oversee inventory maintenance operations.
• Keep current with the latest service bulletins, advisories and policies on inventory and processes.
• Provide feedback to staff on employee and teamwork performance as well as any behavioral and attendance issues.
• Provide feedback to staff on safety concerns, process control and situations which affect productivity and workflow.
• Monitor work assignments to ensure work has been completed in a quality manner and inventory systems are properly maintained; ensure warehouse equipment is in safe and proper working order.
• Train new and current personnel in required aspects of parts room operations and base and warehouse safety procedures.
• Advise parts clerks when their work is deficient or in violation of established regulations and procedures; notify and recommend corrective actions when required.

• Create SOP's and communicate expectations clearly.

• Maintain required manual records and automated vehicle maintenance systems.
• Perform other duties as assigned.

Knowledge / Skills:
• Knowledge of workload planning and scheduling.
• Knowledge of applicable service standards, operating policies, procedures and regulations.
• Knowledge of parts room operations and inventories that support a large fleet of automotive and Heavy-duty Buses as well as large-scale transit repair facilities.
• Knowledge of the parts that comprise gasoline and diesel-powered engines as well as drive trains, hydraulic, pneumatic, electrical, suspension and related system, Including Hybrid and Battery propulsion systems.
• Knowledge of inventory control and warehousing methods and practices.
• Knowledge and understanding of parts catalogs and technical specifications for automotive, coach and heavy-duty bus as well as building maintenance parts and supplies.
• Communication skills
• Customer service skills
• Interpersonal skills
• Safety skills
• Computer skills required to enter and extract information from vehicle maintenance systems and related software applications.

• Experience with Crystal reports are a plus.

• Experience using Ron Turely and Associates (RTA) software as it relates to vehicle maintenance.
• Skill in planning, assigning, balancing and checking work.
• Skill in handling multiple competing priorities.
• Skill in working with a variety of individuals from diverse backgrounds.
• Skill in establishing and maintaining effective working relationships.
• Skill in training and providing technical assistance.
• Skill in problem solving.
• Must have knowledge of occupational hazards and safety precautions of the trade.
• Knowledge of workload planning and scheduling.
• Knowledge of applicable service standards, operating policies, and regulations.
• Skill in verbal and written communication.
• Skill in handling multiple competing priorities.
• Skill in problem solving.
• Ability to work varying shifts on weekdays, nights, weekends, and holidays as needed.
• Ability to work independently and as a team member.
• Skill in working with a variety of individuals from diverse backgrounds.
• Skill in using (RTA) and Microsoft software programs in day-to-day operations.

Minimum Qualifications:

Years of Experience:
• Five (5) years of experience in a Supervisory Role
• Three (3) years of experience working in a transit facility
• Experience in purchasing, preferably at a public transit agency

Education:
• Any combination of experience/education/training that provides the required knowledge, skills and abilities to perform the work.
• Associate's degree preferred.

Additional Requirements:
• Possess a valid Driver's License
• Willingness and availability to work different shifts on weekdays, nights, weekends and holidays as needed